Project Administrative Assistant

Walsh Group•Silverdale, WA

23d

About The Position

The Administrative Assistant provides administrative support to a project, regional, or service group office, with a focus on Federal construction projects in Kitsap, Washington. The role provides customer service and support to the project team, vendors, and subcontractors, and helps maintain an efficient office and project operations. Duties may include data entry and reporting; processing invoices, check requests, and other paperwork; maintaining SharePoint sites or document libraries; tracking certifications; handling correspondence and incoming mail; coordinating meetings, travel, conference rooms, supplies, and related services; conducting basic research; and providing project administration such as HR or PTO recordkeeping, basic payroll administration, and change order processing. The role requires the ability to work in a fast-paced environment, take direction, prioritize responsibilities, communicate effectively, maintain discretion, and use Microsoft Office programs. The stated pay range is $20–$30 per hour, depending on experience. The position may also be eligible for a bonus and other benefits.

Requirements

High school diploma or GED required.
At least one year of experience in an office setting or relevant experience.
Ability to work in a fast-paced environment.
Ability to take direction and prioritize responsibilities.
Solid written and verbal communication skills.
Ability to maintain discretion at all times.
Proficiency with Microsoft Office programs.

Nice To Haves

Associate degree or some administrative training.

Responsibilities

Provide general administrative support, including data entry and reporting.
Process invoices, check requests, and other departmental paperwork.
Maintain SharePoint sites and/or document libraries.
Track department certifications and perform other administrative duties as assigned.
Organize meetings and correspondence, including phone calls, emails, mail, and other deliverables.
Open and screen incoming mail and distribute it to the appropriate team member.
Serve as a point of contact for internal and external sources, which may include clients, vendors, press, and job candidates.
Coordinate meetings and, as needed, travel arrangements, hotel accommodations, gifts or awards, and food and drink services.
Coordinate conference room schedules as needed.
Order office supplies and wearables through company-provided vendors.
Conduct basic internet research, compile lists, and gather information from other departments as needed.
Provide general project administrative support, including HR or PTO recordkeeping, basic payroll administration, and change order processing.