Project Administration - Team Lead

Price Industries Limited•Mont-Royal, QC

2d•Onsite

About The Position

E.H. Price Solutions, a division of Price Industries Limited, is seeking a Project Administration - Team Lead for its growing Montreal office. This role involves overseeing the day-to-day operational performance of the Project Administration Team, managing assigned projects, and providing guidance and support to team members. The ideal candidate will demonstrate strong leadership, attention to detail, and the ability to work under tight deadlines in a dynamic environment.

Requirements

DEP in office administration, business, or a related field
3 to 5 years of experience in a similar position.
Bilingual; with excellent command of both French and English (spoken and written)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Understanding of basic accounting (billing - inventory - payables)
A strong passion for customer service
Excellent Organizational and time-management abilities
Ability to work well under pressure and meet tight deadlines
Ability to make informed decisions supported by strong analytical and problem-solving skills
Ability to adapt in a changing environment
Excellent leadership abilities and a drive for team success

Nice To Haves

Familiarity with ERP systems (an asset)

Responsibilities

Supervise the day-to-day operations of the Project Administrator team
Lead by example through a hands-on approach, maintaining an active role in project administrative functions while dedicating the majority of time to team leadership, coaching, and operational oversight
Act as a primary contact for common ERP and procedural clarifications
Oversee personnel scheduling in collaboration with the support of the Director to ensure smooth departmental operations throughout the year
Verify order accuracy & task completion through portal management
Participate in the hiring and integration of new employees
Provide ongoing training coaching and support to team members
Report any invoice or order related issues to management
Monitor departmental objectives set by management and provide a concise weekly update to the Director summarizing team performance, workload balance, challenges, and key highlights.
Conduct bi-weekly one-on-one meetings with all team members with the guidance and support of the Director.
Perform periodic audits, as well as mid-year and end-of-year evaluations of team members’ performance with the support from the Director.
Draft, maintain and improve procedures for the project administration department and ensure their proper application subject to the Director’s final approval.
Manage your assigned projects and provide quality customer service throughout the duration
Create and place orders into our ERP system and gather all necessary administrative documents
Verify customer credit and ensure production timelines align with project deadlines
Submit equipment orders for production and modify them if required
Contact clients to collect all relevant information to ensure smooth order delivery
Issue denunciation forms when necessary
Coordinate with transport companies and schedule deliveries from factories to job sites
Handle project invoicing and act as a liaison with the accounting department to follow up on client billing
Ensure supplier invoices are accurate, approve them, and enter them into the ERP system
Perform any other related administrative tasks required.