Project Accounting Coordinator

Salas O'Brien•Nashville, TN

2d•Onsite

About The Position

The Project Accounting Coordinator will have responsibility for project tracking activities in the Company’s financial system. The position will work with Project Managers to set up, track, invoice, and collect on projects for the firm’s professional services. The Project Accounting Coordinator will work under the supervision of the Controller and will be an integral part of the Accounting Team and monthly financial process.

Requirements

Associates or bachelor’s degree in related field preferred
Prior experience in a project accounting environment ideal
Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding of these systems
Intermediate skill level in Microsoft Excel, Outlook, and Word
Excellent communication skills, working with Team Leaders, Project Managers, and Clients
Strong attention to detail

Nice To Haves

Experience working in an engineering or construction environment is a plus

Responsibilities

Set up and track projects in Deltek Vision/Vantagepoint; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects.
Review project-related expenses for billable/ non-billable status; coordinate with Accounts Payable.
Edit expense documentation as needed providing additional backup for invoicing as necessary.
Prepare draft invoices for Project Manager review and approval.
Finalize project invoices, along with backup documentation, and submit to Clients via email, and client specific online platforms such as E-Builder
Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients, escalating issues to Controller when necessary.
Post client cash receipts to project invoices.
Provide Project Managers with timely reports.
Work with Team Leaders to complete monthly revenue projections utilizing Deltek,
Other duties as assigned.