Project Accounting Clerk

Modern Niagara • Ottawa, ON

58d • $55,000 - $65,000

About The Position

Our Ottawa team is growing! We're looking for a Project Accounting Clerk to
support our finance and operations teams. You'll manage the full billing cycle
for multi-million-dollar construction projects — preparing monthly billings,
compiling invoices, timesheets, and expenses, and ensuring accurate entry and
coding in NetSuite. You'll be a key connector between finance and operations,
keeping project costs on track and clients well-supported.

Why This Role Matters to Modern Niagara

Accurate, timely project accounting is the backbone of how we deliver on our
commitments to clients and keep complex construction projects financially
healthy. As a Project Accounting Clerk, you play a direct role in ensuring that
every dollar is tracked, every invoice is coded correctly, and every billing
goes out on time. Your work gives our project managers the financial visibility
they need to make decisions with confidence — and gives our clients the
transparency they expect from a trusted partner.

Requirements

• 2+ years of experience in an accounting role (AP/AR, Billing Coordinator, Junior Accountant, or similar)
• Post-secondary degree or diploma in Accounting, Finance, or a related field
• Proficiency in Microsoft Office Suite, with strong Excel skills
• High degree of accuracy and attention to detail, with the ability to manage competing priorities and meet deadlines
• Effective communicator who can collaborate cross-functionally across finance and operations
• This role requires eligibility to obtain Government of Canada security clearance for certain projects.

Nice To Haves

• Experience with ERP systems; familiarity with NetSuite is a strong asset
• Knowledge of the construction industry
• Experience in a project-based or site-supported accounting environment

Responsibilities

• Maintain the financial integrity of active, multi-million-dollar construction projects through accurate recordkeeping and precise cost tracking in NetSuite
• Bridge finance and operations by ensuring invoices are coded correctly and project managers have the visibility they need to make confident decisions
• Deliver timely billings and detailed cost backup that keep clients informed and projects on track
• Prepare monthly progress billings for time-and-material construction projects, compiling supporting documentation including invoices, timesheets, and expense records
• Enter job-related invoices into NetSuite, ensuring accurate coding to the correct sub-job and change event
• Work closely with the operations team to verify invoice coding and maintain accurate tracking of all project expenses
• Respond to client requests for detailed cost backup, including timesheets and supporting documentation
• Support subcontract administration by tracking subcontractor invoices and ensuring alignment with purchase orders and project activity
• Assist with accounts payable and accounts receivable functions as they relate to active projects
• Contribute to ad-hoc reporting for the finance and project management teams as required
• Act as a liaison between the finance team and operational counterparts, championing a strong and collaborative working relationship

Benefits

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees