Project Accounting Associate II

GAI Consultants, Inc.•Village of Colonie, NY

1d•$23 - $27

About The Position

Creighton Manning is seeking a Project Accounting Associate II to assist Project Managers throughout the project life cycle. The role supports project budgets, client invoicing, accounts receivable, work-in-progress monitoring, and review of project financial performance. The position calls for analytical thinking, problem-solving, teamwork, and the ability to manage tasks and meet deadlines with moderate supervision. The associate participates in project financial meetings and handles project setup and lifecycle maintenance in Deltek, including creating Work Breakdown Structures, entering budgets and retaining backup, reviewing and filing contracts, and creating billing terms. The role prepares and submits client invoices, reviews and approves sub-consultant invoices, monitors WIP and accounts receivable, follows up on overdue invoices, and maintains project documentation. The associate regularly coordinates and communicates with Project Managers, internal and external teams, clients, organizational leaders, officials, contractors, and others.

Requirements

Associate’s degree in Accounting, Business Administration, or a related field preferred, or 5 years of experience with NYSDOT Billing Format.
Excellent customer service skills and ability to build solid working relationships.
Ability to complete complex client invoices.
Analytical thinking and problem-solving skills.
Ability to work as part of a team and coordinate work with others.
Essential verbal, written, and presentation communication skills.
Ability to manage personal tasks and adhere to deadlines and scope.
Proficiency in MS Office and accounting software is desirable.

Nice To Haves

Experience using Deltek/Vantagepoint preferred.
Associate’s degree in Accounting, Business Administration, or a related field preferred.

Responsibilities

Assist Project Managers throughout the project life cycle, including establishing project budgets and reviewing project financial performance.
Participate in project financial meetings concerning accounts receivable, work-in-progress, and other applicable performance metrics.
Set up projects and maintain their lifecycle in Deltek, including creating Work Breakdown Structures, entering budgets and saving backup, reviewing and filing contracts, and creating billing terms.
Prepare complex client invoices, batch draft invoices by invoice week, and use the Invoicing Summary Report for budget and billing guidance.
Review invoice rates, costs, dates, factors, WIP, and comments for mischarges and errors; mark up drafts for Project Manager review and accurately complete changes.
Enter WIP comments into system tools as needed, confirm required backup and status reports are attached, submit invoices according to contract requirements, and file emailed invoices in project folders.
Monitor WIP, confirm with Project Managers when WIP may be billed, and confirm the status and amount of supplements or change orders when applicable.
Enter accounts receivable comments for past-due invoices and notify management of potential and confirmed write-offs.
Conduct timely accounts receivable follow-up using system tools and maintain up-to-date AR comments.
Review and approve sub-consultant invoices.
Maintain appropriate project documentation.
Manage personal tasks and meet deadlines and project scope requirements.
Coordinate work with others, participate in discussions and tasks, and collaborate with internal and external teams.
Communicate verbally, in writing, and in presentations; routinely interact with organizational leaders, clients, officials, contractors, and others.