Project Accounting Associate II

GAI Consultants•Albany, NY

18h

About The Position

Creighton Manning is seeking a Project Accounting Associate II to assist Project Managers throughout the project life cycle. The role supports project budget setup, client invoicing, accounts receivable and work-in-progress reviews, and evaluation of project financial performance. The associate manages personal tasks and deadlines, completes complex client invoices, works with moderate supervision, and collaborates with internal and external teams. The position includes project setup and lifecycle maintenance in Deltek, invoice preparation and submission, WIP monitoring, AR collection and follow-up, review of sub-consultant invoices, and maintenance of appropriate project documentation. The associate participates in project financial meetings and communicates with organizational leaders, clients, officials, contractors, and others. Creighton Manning, a GAI company, describes its work environment as collaborative and client-focused, with multidisciplinary teams supporting transportation, municipal services, land development, and energy infrastructure projects. The company offers competitive compensation, benefits, wellness resources, work-life balance, and professional development opportunities.

Requirements

Associate’s degree in Accounting, Business Administration, or a related field preferred, or 5 years of experience with NYSDOT Billing Format.
Excellent customer service skills and ability to build solid working relationships.
Ability to complete complex client invoices.
Strong analytical thinking and problem-solving skills.
Ability to work within a team and coordinate work with others.
Essential verbal, written, and presentation communication skills.
Ability to manage personal tasks and adhere to deadlines and scope.
Proficiency in MS Office and accounting software is desirable.

Nice To Haves

Experience using Deltek/Vantagepoint.
Associate’s degree in Accounting, Business Administration, or a related field.
Proficiency in MS Office and accounting software.

Responsibilities

Assist Project Managers throughout the project life cycle, including establishing project budgets and reviewing project financial performance.
Participate in project financial meetings covering accounts receivable, work-in-progress, and other applicable performance metrics.
Set up projects and maintain project lifecycle information in Deltek, including creating Work Breakdown Structures, entering budgets, saving backup, reviewing and filing contracts, and creating billing terms.
Batch and prepare draft invoices; use the Invoicing Summary Report for budget and billing guidance; review rates, costs, dates, factors, WIP, and comments for errors or mischarges.
Mark up draft invoices for Project Manager review and accurately complete requested changes.
Enter WIP comments into system tools, confirm that backup or status reports are attached as needed, submit invoices according to contract requirements, and file emailed invoices in project folders.
Monitor WIP and confirm with Project Managers when it may be billed; confirm the status and amount of supplements or change orders when applicable.
Enter comments in Deltek for past-due invoices and notify management of potential and confirmed write-offs.
Use system tools for timely accounts receivable follow-up and maintain up-to-date AR comments.
Review and approve sub-consultant invoices.
Maintain appropriate project documentation.
Manage personal tasks and meet deadlines and scope requirements.
Coordinate work with others, actively participate in discussions and tasks, and collaborate with internal and external teams.
Communicate verbally, in writing, and in presentations, and interact routinely with organizational leaders, clients, officials, contractors, and others.