PROJECT ASSOCIATE II

Montefiore Health System•Plaza, ND

1d•$69,414 - $86,767•Onsite

About The Position

The Project Associate II supports operational, financial, and project management activities across the HR Learning Network’s learning and development environment. The role coordinates learning initiatives and projects, manages vendor and financial processes, supports communications, and helps ensure departmental initiatives are executed successfully. It requires strong organization, operational discipline, financial acumen, a customer-service mindset, and the ability to handle multiple priorities in a collaborative environment. The position supports the day-to-day administration and delivery of learning programs, project coordination, process improvements, training content and communications, employee engagement activities, and leadership development initiatives. It also assists with invoices, accounts payable, vendor onboarding, contracts, purchase orders, budgets, reporting, enterprise-system transactions, SharePoint and intranet content, and compliance with organizational policies and requirements. The primary work location is Executive Plaza in Yonkers, New York. The position is primarily on-site in a professional business office and may require occasional travel between campuses and event locations. It may also require flexibility to support early morning, evening, and occasional off-site events and programs as business needs require.

Requirements

Bachelor’s degree in Business Administration, Healthcare Administration, Human Resources, Project Management, or a related field.
At least three years of experience in project coordination, operations, administration, business support, or related roles.
Experience supporting Learning & Development, Talent Development, Organizational Development, Human Resources, or related functions.
Experience supporting budgets, contracts, invoice processing, or financial operations.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Strong written, verbal, organizational, and interpersonal communication skills.
Exceptional attention to detail and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently while collaborating effectively with diverse stakeholders.
Ability to organize, prioritize, and manage multiple projects simultaneously, meet deadlines, and ensure successful outcomes.
Ability to track budgets, process invoices, manage contracts, and support financial operations accurately.
Ability to implement, maintain, and improve processes, workflows, and operational practices.
Ability to collaborate across departments and organizational levels and build productive partnerships.
Ability to identify challenges, analyze information, and develop practical solutions.
Ability to produce accurate, thorough, high-quality work and follow through.
Comfort navigating changing priorities, ambiguity, and evolving business needs.
Aptitude for learning and using enterprise systems, reporting tools, and productivity applications.

Nice To Haves

Experience developing job aids, training materials, communication resources, or knowledge management content.
Experience maintaining and updating SharePoint sites and intranet content.
Experience supporting learning programs, facilitators, coaches, or training operations.
Experience using Microsoft Copilot or other AI-enabled productivity tools to develop communications, learning materials, and operational documentation.
Familiarity with Learning Management Systems (LMS) and learning operations processes.
Advanced proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, and SharePoint.
Interest in leveraging AI tools, such as Microsoft Copilot, to enhance communications, learning materials, and operational efficiency.
Passion for continuous improvement, operational excellence, and employee development initiatives.

Responsibilities

Support the day-to-day operations and administration of learning and development programs and initiatives.
Maintain expertise in departmental learning processes, systems, and offerings, and help ensure programs are delivered efficiently and effectively.
Coordinate and track multiple projects, including timelines, deliverables, milestones, resources, meetings, and activities across departments and campuses.
Monitor project progress and provide updates to leadership and stakeholders.
Support departmental initiatives and process improvement efforts.
Develop and maintain project plans, documentation, workflows, job aids, guides, learning resources, and standard operating procedures.
Partner with facilitators and subject matter experts to update training content and materials.
Support the creation and distribution of learner communications and program resources.
Assist with employee engagement initiatives, surveys, leadership development programs, and learning events.
Process invoices and support accounts payable activities.
Manage vendor onboarding, contracts, purchase orders, and related documentation.
Monitor departmental budgets and assist with financial tracking and reporting.
Use Infor and other enterprise systems to process transactions and maintain records.
Ensure compliance with organizational policies, procedures, and regulatory requirements.
Prepare reports, presentations, and supporting materials for departmental initiatives.
Maintain and update Learning Network SharePoint sites and intranet resources, keeping learning offerings and departmental content current and accessible.
Support departmental and Montefiore-wide communications related to training, leadership development, and learning initiatives.
Coordinate meetings, schedules, and project-related communications.