Project Accountant

Health Management Associates•,

About The Position

The Project Accountant manages a high volume of concurrent projects throughout the project lifecycle, from setup and budgeting through billing, revenue reporting, collections, and closeout. The role performs daily project accounting functions in a job-costing Deltek accounting system and serves as a liaison between accounting and project management to support accurate billing and financial reporting. The position works with project managers on project budgets, forecasts, billing information, contract terms, invoices, and supporting documentation. It also supports monthly revenue analysis, prepares project management reports, assists with collections and payment issues, and supports the revenue team during the annual audit. The role requires accuracy, organization, discretion with confidential information, adaptability, and effective communication with clients and internal stakeholders. Extended hours may be required as deadlines approach.

Requirements

Minimum of a bachelor’s degree in accounting or finance, or an equivalent combination of education and experience.
Minimum of 4 years of related experience and/or training, or an equivalent combination of education and experience.
Understanding of and ability to adhere to accepted accounting principles.
High proficiency with accounting software.
Excellent verbal and written communication skills and ability to coordinate professionally with external clients and internal management and administrative personnel.
Highly organized, precise, and accurate, with strong attention to detail.
Ability to work independently and manage fiscal resources, time, priorities, and conflicting deadlines.
Ability to make sound decisions while complying with internal policies and applicable state and federal laws and regulations.
Ability to maintain high standards of customer service and satisfaction.
Proficiency in Microsoft Word and advanced Microsoft Excel skills.
Proficiency in Power BI reporting and navigating SharePoint sites.
Superior interpersonal skills.
Ability to manage recurring responsibilities alongside unpredictable short-term demands.
Ability to take initiative and adapt quickly between projects.
Ability to handle confidential information discreetly.
Ability to work extended hours when deadlines approach.
Ability to listen to and understand information and ideas presented through spoken words and sentences.

Nice To Haves

Accounting experience within a professional services firm is desirable.
Experience with Deltek Vantagepoint is a plus.

Responsibilities

Partner with project managers to enter project budgets, forecasts, and client billing information, including rate tables, in Deltek Vantagepoint.
Maintain detailed knowledge of each project’s contract, amendments, modifications, and financial and billing details.
Set up contract billing terms and prepare client invoices, ensuring accurate documentation in the project accounting system.
Maintain project billing files, including billing rates, invoices, supporting documentation, and approvals.
Ensure timely and accurate revenue reporting data for each project.
Research and resolve project billing or payment discrepancies with clients and accurately apply client payments.
Provide revenue management with detailed support on project amounts incurred, contract terms, budgets, and billing for monthly revenue analysis.
Prepare, analyze, and present project-related management reports as needed for project managers.
Support the revenue team during the annual audit.
Assist accounting assistants and project managers with collections and timely, accurate client payments.
Resolve client collection issues, including billing and payment discrepancies.
Perform other duties as assigned.