Project Accountant

CSM Group • Kalamazoo, MI

2d

About The Position

The Project Accountant is responsible for the financial integrity, forecasting validation, billing administration, and financial coordination of assigned At-Risk construction projects throughout the project lifecycle. The role partners with Project Managers and Operations teams to maintain project financial knowledge, identify margin risks, validate forecasts, support revenue recognition, and ensure accurate reporting and client billings.

The position monitors project commitments, subcontractor costs, change exposure, contingencies, owner billings, and cost trends. It requires construction accounting knowledge, independent billing capability, and the ability to assess project assumptions and forecasts for accuracy and accountability. The Project Accountant works with Project Managers, Project Directors, Accounting, Operations, subcontractors, and clients while following company financial procedures and accounting standards.

This is a full-time, FLSA salaried exempt position requiring 40 work hours per week, with the ability to work more when necessary. The position may involve regular travel to jobsites and work in active construction areas.

Responsibilities

• Maintain financial knowledge of assigned At-Risk construction projects and validate Project Director-prepared forecasts.
• Monitor project commitments, contingencies, change exposure, cost trends, and margin risks; investigate variances and share findings with Project Managers.
• Assist with forecasting reports, contingency allowance reports, actual spend tracking, Work-in-Progress reporting, and revenue recognition.
• Maintain accurate project financial documentation, reporting, data integrity, and timely project financial information.
• Prepare, process, and maintain monthly client billings independently; support AIA billing and audit owner billings for accuracy and completeness.
• Enter and distribute approved owner billings; maintain billing logs and records; prepare sworn statements, lien waivers, and related documentation.
• Track second-tier waivers, monitor billing status, support collections, resolve billing discrepancies, and align billing and costs to support revenue recognition.
• Review and process subcontractor invoices monthly.
• Collaborate on PCOs, PCCOs, change events, trade change orders, and owner change orders.
• Process commitments, purchase orders, subcontracts, and trade contracts; maintain project budgets in Procore and Sage Intacct.
• Monitor subcontractor costs and commitments; coordinate cost compilation, issue resolution, job cost tracking, project coding, and financial reconciliation.
• Collaborate on project close-out processes and documentation packages.
• Support data integrity between Procore, Sage Intacct, and related systems; identify process inefficiencies and recommend improvements.
• Assist in developing and maintaining project accounting procedures and documentation; communicate professionally with stakeholders.
• Cross-train with team members and provide backup support for project accounting functions and workload overflow.
• Create and maintain project setup information in accounting and project management systems; ensure compliance with accounting principles, internal controls, and company procedures.
• Support external audit requests, month-end close processes, audit-ready documentation, and ad hoc project analysis and reporting.
• Perform other related duties as assigned.

Benefits

• Medical, dental, and vision package
• Telemedicine included at no additional charge
• Company-provided annual HSA contributions
• Dependent care FSA, medical FSA, and limited care FSA
• Paid time off, with 15 days' pay per year and accrual beginning on hire for regularly scheduled full-time employees
• Six paid U.S. holidays and two paid floating holidays (one floating holiday in the year for employees hired on or after July 1)
• Traditional and/or Roth 401(k) plan
• Company 401(k) matching contributions
• Individual and group learning sessions on portfolio planning
• 100% 401(k) vesting after three years of service
• Bi-weekly cell phone stipend
• Employer-paid enhanced Employee Assistance Program, including access to professionals 24/7 and three face-to-face counseling sessions per area of support per household per calendar year
• Personal, competency-based development program
• Wellness program
• Paid maternal, paternal, and adoption parental leave
• Company-paid short- and long-term disability insurance
• Optional term life and AD&D insurance
• Annual apparel allotment
• Corporate and community events

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed