Project Accountant

Aston Carter•Woodridge, IL

6d•$33 - $36•Hybrid

About The Position

The Project Accountant supports all aspects of project accounting for construction and engineering projects, including project setup, budget and contract preparation, client billing, subcontractor cost management, and collections. The role manages project financials throughout the project lifecycle, reconciles billings and scopes of work, and supports project managers and engineers with financial and administrative needs. The position is based in a close-knit, growing engineering organization that designs and delivers network infrastructure for data centers. It is hybrid, based in Woodridge, Illinois, with a strong preference for working in the office four days per week and some flexibility. The organization describes its culture as family-oriented and entrepreneurial, and expects the accountant to contribute to processes and standard operating procedures that support growth. This is a contract-to-hire position. The stated pay range is $33.00–$36.00 per hour. Subject to eligibility and applicable plan terms, benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

3–5 years of accounting experience in construction projects, preferably in the architecture, engineering, and construction industry.
Comprehensive understanding of construction accounting, including project setup, subcontractor management, billing, and collections.
Hands-on experience with Deltek Vision, Deltek Vantagepoint, or similar project accounting software, with the ability to work effectively in the newest version of Deltek Vantagepoint.
Experience with payroll software systems that integrate with Deltek or Deltek Vantagepoint.
Strong Microsoft Excel proficiency, including building and maintaining detailed spreadsheets for project and financial reporting.
Proficiency in Microsoft Word and PowerPoint for proposal preparation and documentation.
Ability to accurately enter vouchers and code project and general ledger accounts.
Ability to work under pressure and meet month-end close and reporting deadlines.
Experience with month-end close, journal entries, financial reporting, accounts receivable, HR-related accounting activities, and payroll support.

Responsibilities

Support the construction project accounting cycle from project setup through subcontractor management, billing, and collections.
Prepare and maintain project budgets, contracts, and billing schedules in alignment with project scopes of work.
Enter voucher data accurately and code entries to project and general ledger structures.
Maintain project files, including contract changes, resource changes, and subcontractor records.
Create and maintain project structures in accounting software and the production network for project tracking and reporting.
Prepare Excel spreadsheets for project financial analysis, reporting, and reconciliations.
Assist project managers with expense reports and reconcile expenses to receipts and company credit cards.
Prepare lien waivers and supporting documentation for billing and collections.
Contact clients about billing issues, outstanding invoices, and collection efforts.
Assist with accounting assignments such as month-end close, journal entries, financial reporting, accounts receivable, HR-related accounting tasks, and payroll support.
Prepare proposals using office templates and prospect-issued RFPs, ensuring submission requirements are met.
Maintain employee resumes, headshots, and experience information for proposal documents according to RFP requirements.
Assist project engineers with binding, assembling, and preparing proposal documents for issuance.
Coordinate travel bookings with the company travel agent and ensure bookings align with company policies and project needs.
Code travel bookings to the appropriate projects for accurate cost allocation and reporting.
Review employee expense reports for supporting documentation, appropriate coding, and policy compliance.
Assist project managers with documents and spreadsheets for project planning, tracking, and reporting.
Manage vendor bid forms under the direction of the project team, including timely distribution and collection.
Work efficiently in a high-volume invoicing environment and contribute to process improvements.
Help develop and implement standard operating procedures to support company growth.