Project Accountant - Invoice Review Coordination

AECOM•Baltimore, MD

5d•Onsite

About The Position

AECOM is seeking a Project Accountant (Invoice Review Coordinator) for our Baltimore, MD office to support the Amtrak B&P Tunnel Replacement (BPTR) Program among other project opportunities available at AECOM. This position will be responsible for reviewing, validating, and coordinating approvals for contractor invoices to ensure compliance with contract requirements, project controls procedures, funding requirements, and payment processes. AECOM is the delivery partner for Amtrak on the BPTR Program, that will upgrade a ten-mile section of the Northeast Corridor (NEC), America’s busiest passenger rail line. The delivery partner team is responsible for supporting Amtrak with overseeing the full breadth of the program. The scope of services includes program management, design oversight, construction oversight, commissioning oversight, program controls, and commercial and capacity building. The Program will also include delivery of new roadway and railroad bridges, new rail systems and track, and a new ADA-accessible West Baltimore MARC station. The ideal candidate will have experience reviewing construction invoices, schedules of values, supporting documentation, and contractor billing packages. This role requires strong analytical skills, attention to detail, and the ability to collaborate with project management, construction oversight, finance, and contractor teams to ensure accurate and timely invoice processing.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, Management, Construction Management, or a related field.
Six (6) years of experience reviewing invoices, payment applications, or construction billing documentation or demonstrated equivalency of experience and/or education.
Experience and proficiency understanding construction contracts, billing procedures, payment processes, and compliance requirements.
Experience reviewing contractor payment applications and supporting documentation.
Experience reviewing work application details.
Experience in reviewing accounting analytics.
Experience with Microsoft Office Suite; Excel, Word, and Outlook.
Ability to manage multiple priorities and work effectively both independently and within a collaborative project team environment.

Nice To Haves

Certification in Construction Management, Project Management, or related discipline.
Experience with construction invoice management, project controls, or contract management platforms.
Knowledge of certified payroll reporting requirements under the Davis-Bacon Act and 49 U.S.C. § 24305.
Familiarity with construction payment application forms and supporting documents, including AIA G702, AIA G703, Form 81, and other federally funded project requirements.
Experience supporting large-scale transportation, transit, or infrastructure construction programs.
Experience reviewing schedules of values (SOVs), change orders, and progress payment applications.
Knowledge of federal grant-funded project requirements and documentation standards.
Experience in organizational and records management
Experience working with project management information systems (PMIS), SharePoint, and electronic document control systems.
Experience managing project communications and engaging stakeholders through clear, concise verbal and written communication.

Responsibilities

Review and verify construction invoices for accuracy, completeness, and compliance with contract terms and billing requirements.
Validate billed amounts against approved contracts, schedules of values (SOV), change orders, and project progress.
Ensure all billed items are supported by appropriate documentation, approvals, certified payroll records, and other contract-required submissions.
Coordinate with project managers, construction managers, contractors, and finance teams to resolve invoice discrepancies and documentation deficiencies.
Maintain detailed and accurate records of reviewed invoices, supporting documents, approvals, and correspondence.
Support monthly invoice review and approval workflows to ensure timely processing and payment.
Assist in preparation of reports, dashboards, and summaries related to invoice status, payment tracking, invoice aging, and compliance metrics.
Monitor invoice submissions for adherence to contractual obligations, regulatory requirements, and agency procedures.
Participate in project meetings and communicate invoice-related issues, trends, and risks to management.
Collaborate with project controls, finance, and accounting teams to support forecasting, accruals, and budget reconciliation activities.
Stay informed on industry best practices, construction billing standards, and regulatory requirements related to construction invoicing.
Perform other duties as assigned.