Project Invoice Processor I
About The Position
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails monitoring a centralized mailbox containing received subconsultant invoices. This position reviews sub consultant invoices for specified items, uploads the invoices to SharePoint and initiates the review and automated approval process. Tracks progress of the review and approval process. Compiles and maintains invoice tracker to ensure processing is complete. Uploads sub consultant invoices to an electronic file, accessible to Billing Associates for invoicing purposes. Generates production report for Leadership review.
Requirements
- High School/ GED or Equivalent
Nice To Haves
- Understanding of Adobe Professional.
- Basic Microsoft Office skills.
- Use of other office equipment (phone, copy machine, scanner, etc.).
Responsibilities
- Receives the invoice submitted to HNTB by subconsultants, record the invoice into the source tracker, review the invoice for predetermined requirements, upload the invoice to SharePoint and initiate the automated approval process.
- Prepares subconsultant distribution sheet for Invoicing and Accounts Payable use.
- Reviews and verifies cost coding information provided by the project team against the invoice.
- Consults with project team to resolve discrepancies between the cost code and the invoice when necessary.
- Catalogues approved invoice and distribution sheets in a repository for Project Invoicing Associates.
- Prepares daily batches to submit subconsultant invoices and distribution sheet to the records department for electronic / permanent retention.
- Intakes, logs, and routes monthly HNTB & subconsultant Invoice Deliverable Packages.
- Prepares appropriate AP and catalogue information for input into Accounts Receivable/Accounts Payable systems.
- Performs weekly reconciliations as appropriate of submittals and/or produces reports as needed.
- Produces reports for Leadership and offices as requested.
- Performs other duties as assigned.
Benefits
- HNTB Total Rewards
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
