Project Accountant

Vierbicher Associates Inc•Green Bay, WI

15d

About The Position

The Project Accountant oversees the financial lifecycle of projects, from initial setup and budgeting through billing, cost tracking, revenue recognition, and closeout. The role collaborates with Project Managers, Principals, and the finance team to support project profitability and accurate financial reporting. The position is offered at Vierbicher office locations in Reedsburg, Madison, Green Bay, Milwaukee, and Prairie du Chien. Applicants must be authorized to work in the United States on a full-time basis; employment visa sponsorship is not provided.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
At least 4 years of experience in project accounting; experience in civil engineering, AEC, or professional services is ideally suited.
Experience with industry-standard ERP or accounting software, such as Deltek Vantagepoint/Vision, Ajera, BST, QuickBooks, or NetSuite.
Advanced proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and financial modeling.
Strong understanding of project-based accounting principles, including WIP, revenue recognition, bill rates, and multiplier calculation.
Excellent communication skills for interacting with Project Managers, executives, and clients.
Strong analytical, problem-solving, and organizational skills, with high attention to detail.
Currently authorized to work in the United States on a full-time basis; the company does not sponsor employment visas for this role.
Ability to sit at a desk and work at a computer for long periods.
Ability to lift and/or move up to 30 pounds.

Nice To Haves

Familiarity with billing practices for public works, municipalities, and private development clients.
Certified Construction Financial Professional (CCFP), Certified Public Accountant (CPA), or related financial certification.

Responsibilities

Set up projects, task codes, fee structures, and budgets in accounting or ERP software according to client contracts.
Monitor project costs, revenues, margins, and burn rates against approved budgets.
Review contracts, proposals, and change orders for billing terms and financial compliance.
Generate and distribute accurate, timely client invoices using applicable billing methods, including lump sum, time and materials, percent complete, and cost plus.
Coordinate monthly with Project Managers to review project progress, draft pre-bills, and approve final billings.
Prepare billing backup documentation, including subconsultant invoices, timesheets, and expense receipts.
Track outstanding client invoices and assist with collections and accounts receivable aging reviews.
Process client payments and follow up on delinquent accounts.
Review and code subconsultant or subcontractor invoices against project purchase orders and agreements.
Track and execute subconsultant pay-when-paid conditions and lien waivers.
Assist with month-end and year-end financial close activities, including revenue recognition and unbilled revenue (WIP) analysis.
Prepare monthly project profitability reports, variance analyses, and cash flow projections for management.
Conduct periodic project financial reviews with Project Managers to identify potential cost overruns or budget risks.
Perform other duties as assigned.