Programs Coordinator II

National Jewish Health•Denver, CO

About The Position

Responsible for the administration of faculty institutional, restricted and grant funding. This includes managing the application process for grant submissions, financial management of all research funds and administration of human resource related functions. May also be responsible for the management of division and department funds.

Requirements

Bachelor’s degree required.
Major in Healthcare, Business Administration or Finance preferred.
A minimum of three (3) years financial administration ideally in an academic, research or governmental organization required.
Experience with grants and related regulations, preferred.

Nice To Haves

Experience with grants and related regulations

Responsibilities

Responsible for the financial management of externally funded research projects.
Coordinates all aspects of the application process, ensuring they are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements.
Ensures awarded projects are properly managed within the budget and terms & conditions of the award.
Develops budgets for grant applications, labs, institutional, restricted fund projects and collaborations.
Works closely with faculty and core facilities to ensure that proposed budgets accurately reflect research needs and meet all funding guidelines and restrictions.
Responsible for the financial management and compliance of institutional, Academic Enrichment Funds, and restricted donation funds.
Manages transactions and costs to ensure accuracy and fund availability.
Ensures expenditures are compliant with all relevant regulations and policies.
Prepares reports of actual and projected financial position for individual divisions, cores, projects and an investigator's complete portfolio.
Identifies funding gaps and opportunities and makes recommendations to address.
Meets regularly with investigators and/or core directors to review finances.
Assists faculty members with the administrative responsibilities of Human Resources and Payroll.
Coordinates and submits new hire requisitions, affiliate placements, annual performance evaluations, merit increases, promotions and terminations.
Edits time in KRONOS, the automated payroll system.
Responsible for completing time and effort reports for faculty and staff and obtaining the required approvals.
Works with faculty and staff to resolve any issues concerning effort.
Meets institutional deadlines for the submission of time and effort reports.
Works with faculty and external vendors with regard to capital equipment purchases, maintenance of equipment, and accounting issues.
Ensures that purchase requisitions for capital equipment are routed appropriately for the required signatures.
Invoices and receives payments from external organizations for core services and restricted funding.
Tracks and ensures payments are collected in a timely manner.
May be responsible for data entry of research chargebacks for research core facilities.

Benefits

Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees.
Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
Dental & Vision Plans: Coverage effective the first of the month after hire.
Retirement Savings: 403(b) plan with employer contributions after two years.
Wellness Incentives: Earn up to $200 annually for preventive health activities.
Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.