Programs Administrative Assistant

Lubbock County•Lubbock, TX

12h•Onsite

About The Position

Provide a full range of administrative duties to the Programs and Accreditation Divisions of the Lubbock County Detention Center. Perform a wide variety of specialized clerical duties in support of the Sheriff’s Office.

Requirements

Minimum High School Diploma or GED
Familiarity with various computer software systems, personnel policies, and procedures.
Ability to work independently in the absence of supervision.
Strong skills and extensive experience in database and Excel applications, and word processing.
Strong interpersonal and communication skills.
Ability to effectively communicate orally and in writing with staff members and other members of varying levels of authority.
Ability to research, assemble, compile, and tabulate information and figures, as may be necessary.
Ability to process the minimal typing/keyboard speed of 50 words per minute.
Ability to prioritize and accomplish multiple time sensitive tasks simultaneously.
Ability to review a variety of correspondence for proper grammar and format.
Ability to establish and maintain a rapport with individuals within and outside the organization.
Ability to plan, organize, and coordinate work.
Ability to maintain and organize an office filing system.
Must possess a valid Texas Driver’s License
Must obtain Notary Certification within one year of date of hire.

Nice To Haves

Bachelor’s degree or five years office or clerical experience preferred.

Responsibilities

Receives and Reviews incoming as well as outgoing correspondence; prepares correspondence
Serve as Notary Public as needed
Work courteously with the public on the telephone and in person
Maintains personnel files for all volunteers
Maintain accurate and up to date files for personnel
Answer phones, take messages, transfer calls
Receive invoices, prepare purchase orders, verifies orders received and distributed
Maintain the office calendar
Arrange staff meetings and schedule appointments
Develop and maintain meeting minutes
Serve as the primary point of contact for community partners
Process all programs request forms
Provide and coordinate the purchase of programs materials upon request
Maintain historical records of all purchased items
Update and create databases and spreadsheets
Prepare monthly summary of programs activities
Screen calls and visitors, respond to inquiries from the public
Establish and maintain a system to assure timely handling of action items
Coordinate and schedule volunteer services for the facility
Other duties as assigned