Administrative Assistant | International & Graduate Programs

University of Notre Dame • Notre Dame, IN

18h • $20 - $22

About The Position

Join a team that helps students explore the world and achieve their academic goals. At the University of Notre Dame, our work extends far beyond the classroom. The International and Graduate Programs (IGP) team supports students, faculty, and academic initiatives that foster global engagement, graduate education, and transformative learning experiences. We're looking for an organized, proactive, and service-oriented Administrative Assistant who enjoys making things run smoothly behind the scenes while contributing to a mission that makes a meaningful impact. In this role, you'll be at the heart of the International and Graduate Programs office, providing essential administrative support to the Director of International and Graduate Programs, the Associate Dean, and the broader IGP team. If you enjoy coordinating details, solving problems, supporting others, and being a trusted resource, this could be the perfect opportunity for you.

Requirements

• Associate's degree, technical school training, or equivalent combination of education and experience.
• 3–5 years of administrative support experience, preferably in higher education or a professional office environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Forms, Calendar)
• Excellent organizational skills and strong attention to detail.
• Outstanding written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong multitasking and prioritization skills.
• Ability to work independently while also collaborating effectively with others.
• A proactive mindset and a willingness to anticipate needs and solve problems before they arise.

Nice To Haves

• Proficiency with Canvas, Concur (travel/expense platforms), and Acrobat Creative Cloud.

Responsibilities

• Serving as a welcoming and professional point of contact for students, faculty, staff, and external partners.
• Coordinating calendars, meetings, events, and special projects.
• Managing communications, correspondence, and office operations.
• Assisting with program logistics and administrative processes that support international and graduate education initiatives.
• Preparing documents, reports, presentations, and other materials.
• Maintaining records and ensuring information is organized, accurate, and confidential.
• Anticipating needs, solving problems, and helping the team stay focused on strategic priorities.

Benefits

• The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree