Administrative Specialist, International Programs

Lockheed Martin•Mount Laurel, NJ

22h•Onsite

About The Position

At Lockheed Martin Rotary and Mission Systems, we are inspired by innovation and integrity. We believe that by applying the highest standards of business ethics and creative thinking, everything is within our reach – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training and education. Come and experience your future! We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The person selected for the role will: Managing DoD international travel process, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card management for travelers that require a CAC Card to travel; Provide calendar management, expense reporting, and other assistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine “people person” approach.

Requirements

Must be detailed oriented
Proficient in Microsoft Office suite
Excel at logistics for high‑impact meetings
On-site support
Possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.
Must be a US Citizen for consideration.

Nice To Haves

Experience providing administrative support to international teams
Familiarity with LM programs and customers

Responsibilities

Plan, schedule, and execute logistics customer meetings. Keeping track of Lockheed Martin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support, submitting LM Visits, and on‑site support.
Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.
Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow‑up.
Provide calendar management, expense reporting, and other assistance duties as needed.
Working with the “International Travel Tool”, setting up trips, monitoring travelers to complete mandatory DoD training, generating reports and submitting required DoD documents for international travel as per DoD travel guidelines.
Working with our customer to manage CAC Cards for those who require one for international travel.
Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.