Program Support Specialist

Florida Gulf Coast University•Lexington, MA

About The Position

The Program Support Specialist provides administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). Assists with administrative operations, grant compliance, and implementation of grant funded activities according to grant specifications. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Requirements

High school diploma and two years of full-time experience directly related to the position.
Experience with consumer-level design software.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

Bachelor's Degree from an accredited institution in a related field.
Experience with intellectually and developmentally disabled individuals.
Experience working in higher education.

Responsibilities

Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadline oversight, and report completion.
Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
Supports website and social media communications.
Schedules and assists with on and off campus information and education activities, including coordinating GIDDI ambassador shifts and supporting related work tasks.
Assists with event planning including room reservations, equipment, materials and communications
Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.
Performs other job-related duties as assigned.