Program Support Assistant

Veterans Health Administration•Walla Walla, WA

1d•Onsite

About The Position

The Program Support Assistant serves the Facilities Management Service at the Jonathan M. Wainwright Memorial Medical Center in Walla Walla, Washington. The position provides administrative, technical, and clerical support to the Activations Program and Planning section, which are organized under the Office of the Chief, Facilities Management Service. The role collects, compiles, tracks, and analyzes data; prepares reports; reviews incoming information for completeness and accuracy; and maintains program files and records. It also coordinates appointments and meetings, prepares minutes, supports procurement and fund-control activities, assists with vehicle scheduling and GPS tracking, and performs timekeeping duties. The work is performed primarily in a heated, cooled, and properly ventilated office, with contact with hospital personnel in other areas of the hospital. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. This is not a virtual position.

Requirements

U.S. citizenship.
For GS-06 qualification, one year of specialized experience equivalent to at least GS-05, such as data collection, compilation and tracking; coordinating and checking incoming information; ensuring accurate data entry; generating reports; scheduling and coordinating meetings; preparing meeting minutes; and serving as a timekeeper.
Current federal employees and certain other applicants with federal service must meet the GS-06 time-in-grade requirement: 52 weeks at GS-05, within the specified timeframe.
Complete the application, questionnaire, and required online assessment.
Males born after December 31, 1959, must meet Selective Service registration requirements.
Subject to a background/security investigation and required onboarding and identification checks.
Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
Must serve a one-year probationary period or two-year trial period, as applicable.
No educational substitution is available at this grade level.

Nice To Haves

One year of experience in an office environment supporting facilities management, construction, or a similar area.
Past experience purchasing on behalf of an organization.

Responsibilities

Collect, compile, and independently track data and statistical information from existing databases.
Analyze data and generate a variety of reports, including complex technical reports.
Coordinate incoming data from multiple sources; review documents, reports, and applications for omissions and inconsistencies; and ensure data entry is complete and accurate.
Maintain subject-matter files and records related to supported program areas.
Schedule appointments, coordinate meetings, prepare meeting minutes, and schedule conferences.
Serve as office credit card holder; coordinate purchase requirements with program personnel and execute procurements.
Prepare obligations using facility forms and monitor and track multiple Fund Control Points.
Identify customer situations and resolve customer questions or issues accurately and promptly.
Assist with scheduling and dispatching approximately 60 leased and owned vehicles for employee use.
Assist with management of the vehicle GPS tracking system, including database configuration and tracking vehicles to ensure drivers follow applicable policies and rules.
Assist with timekeeping duties.
Perform other related duties as assigned.