Program Support Administrator

Janicki Industries•Hamilton, WA

63d•Onsite

About The Position

Janicki Industries is seeking a Program Support Administrator to join their growing team. This on-site position in Hamilton, Washington State, involves managing sales and contract activities for the Space, Military, or Marine department. The role requires a thorough understanding of state and federal laws, best practices, company policies, and Janicki Industries' manufacturing, accounting, and sales processes. The ideal candidate will possess strong communication skills and the ability to thrive in a fast-paced, dynamic environment while maintaining confidentiality. This position requires the ability to obtain a U.S. Secret Security Clearance and agree to a Continuous Evaluation program.

Requirements

Applicants must be a US Citizen or of Legal Permanent Resident Status due to ITAR and EAR regulations.
Ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required).
Must agree to enter a Continuous Evaluation program.
Bachelor’s degree required, preferably in business administration, program management, engineering, or a related field. Extensive industry experience may be substituted for education based on qualifications.
7–10 years of relevant experience in sales, contracts, or program management.
Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools.
Exceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contracts.

Nice To Haves

Aerospace industry experience strongly preferred.

Responsibilities

Reviews and executes contracts, agreements, terms & conditions, and customer requirements
Facilitates the contract process by reviewing agreements for deviations from Janicki Industries’ proposals and ensuring mutual agreement between JI and the customer
Coordinates with customer representatives for Invoice Forecasting and with JI Accounting/BIS to capture required information and prepare Progress Payment forms (SF1443) for invoicing
Works closely with Program Managers to ensure contracts are executed within specified terms
Assesses potential risks associated with contract terms and implements steps to mitigate them
Ensures all contractual deadlines and conditions, including payments and shipments, are met
Maintains an organized system of physical and digital records
Establishes standardized language for existing and new contracts
Reviews incoming quote requests (RFQs) to identify submission requirements and set up new projects using incoming data
Communicates with customers and completes necessary reports, forms, and surveys.
Leverages experience and judgment to effectively plan and accomplish goals
Prepares systems and supporting documents for the execution of shipping and invoicing.
Monitors SQL reports and the Sales database to ensure accuracy and assists with troubleshooting report data in SAP
Tracks awarded projects to ensure alignment with scope and requirements
Supports the team in record management and documentation of project administration details
Develops and updates management reports and presentations as needed
Understands Janicki Industries' business systems, procedures, and processes, ensuring seamless integration
Self-motivated and detail-oriented, with strong organizational, written, and verbal communication skills
Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR
Thrives under pressure while meeting multiple deadlines efficiently
Must have excellent communication skills, both verbal and written in the English language
Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job
Perform other duties as assigned