Program Administrator

Bay Area Community Resources (BACR)•Vallejo, CA

2d•Onsite

About The Position

The Program Administrator will play a central role in ensuring the smooth and welcoming operation of the Center. This versatile position combines administrative leadership, family engagement, program coordination, and bilingual communication. The role involves managing administrative tasks, engaging with families and the community, facilitating activities for young children, and supporting parent/caregiver learning. The Program Administrator will also be involved in marketing, data entry, and potentially supporting leadership with funding administration processes.

Requirements

Bilingual fluency in English and Spanish (spoken and written)
Community-centered professional
Comfort and confidence in facilitating activities for young children and supporting parent/caregiver learning
Strong verbal and written communication skills
A natural ability to build relationships with children, caregivers, colleagues, and community members
Organized, detail-oriented, and able to manage logistics, scheduling, and communication
Proficient in Google Workspace (Docs, Sheets, Forms) and other digital tools
Skilled in social media outreach (especially Facebook, Instagram, and Canva)
Comfortable with clerical tasks, data entry, and maintaining accurate records
Able to lift 25 pounds regularly as part of program setup and takedown
Self-motivated and able to work independently while contributing to a collaborative team

Nice To Haves

Experience or interest in teaching, family engagement, or early childhood programming
Early Childhood Education (ECE) units and/or work in a childcare or family-serving setting
Experience with community events, program coordination, or volunteer management

Responsibilities

Serve as the lead for the administrative team
Manage and maintain the Center’s Facebook and Instagram accounts
Oversee the opening and closing of the Center
Handle phone calls, clerical duties, and prepare monthly reports
Ensure the Center is clean, organized, and equipped for programming
Support general Center duties and operations as part of a collaborative team
Support Center leadership in the development and implementation of processes and procedures related to funding administration, including CalAIM claims
Serve as the warm, welcoming presence for new and returning families
Assist families with registration and placement in appropriate programming
Provide interpretation for workshops and classes as needed
Translate written and verbal materials between English and Spanish
Create marketing materials for events and classes
Coordinate and lead open play space activities and engaging programming for children and families
Provide childwatch during designated times when parents are participating in adult-only programming
Support events and Center visits as needed
Receive training and facilitate a parent education class or group each session
Be trained in administering Ages and Stages developmental screenings and conduct screenings each session
Receive Community Health Worker (CHW) certification in alignment with CalAIM requirements to support family engagement, care coordination, and education services
Coordinate and manage Parent Volunteers to support Center programming