Program Specialist

Bureau of Industry and Security•Washington, DC

10d

About The Position

The Program Specialist position is in the Bureau of Industry and Security within the Department of Commerce. The role coordinates executive taskings, requests for information, assignments, and action items from senior leadership, ensuring appropriate routing, tracking, and timely completion. It reviews administrative workflows, internal coordination processes, task management practices, and reporting systems to identify opportunities to improve efficiency and effectiveness. The specialist compiles, organizes, validates, and maintains administrative and operational data for workload monitoring, leadership awareness, internal reporting, and office management. The role also serves as a liaison with internal offices, support organizations, and stakeholders to coordinate organizational activities and operational support requirements, and participates in meetings on organizational operations, administrative coordination, and office management, documenting and coordinating follow-up actions. This announcement may also be used to fill other Program Specialist GS-0301-12, FPL GS-13 positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience. The position requires a TOP SECRET clearance, successful completion of a background investigation, and pre-employment and random drug testing. A probationary or trial period may be required. Applicants must be U.S. citizens, and applicable time-in-grade or band requirements must be met by the announcement's closing date unless an exception applies.

Requirements

U.S. citizenship.
Possess one year (52 weeks) of specialized experience equivalent to the GS-11 level in the Federal service.
Specialized experience managing executive-level taskings, correspondence, and strategic projects.
Specialized experience conducting program and policy analysis to improve task and correspondence management and reduce clearance times.
Specialized experience preparing executive briefings and recommendations in coordination with senior leaders and internal and external stakeholders.
Obtain and maintain a TOP SECRET clearance; required investigations and clearances must be completed before placement.
Successfully pass a background investigation, which may include a credit check and review of financial issues, criminal offenses, and illegal drug use or possession.
Complete pre-employment drug testing and be subject to random drug testing thereafter.
Meet applicable time-in-grade or band requirements by the announcement closing date unless eligible for an exception.
Males born after December 31, 1959, must be registered with or exempt from Selective Service.
If given a conditional offer, complete and certify an Optional Form 306.
Federal employees must receive salary payments by direct deposit.

Responsibilities

Coordinate executive taskings, requests for information, assignments, and action items originating from senior leadership; route, track, and ensure timely completion.
Review administrative workflows, internal coordination processes, task management practices, and reporting systems to identify efficiency and effectiveness improvements.
Compile, organize, validate, and maintain administrative and operational data for workload monitoring, leadership awareness, internal reporting, and office management.
Serve as a liaison with internal offices, support organizations, and stakeholders to facilitate organizational coordination and operational support.
Participate in meetings concerning organizational operations, administrative coordination, and office management, and document and coordinate follow-up actions.