Program Specialist - Medical Education

Temple University•Philadelphia, PA

1d•$50,000 - $55,000•Hybrid

About The Position

Temple University's Lewis Katz School of Medicine is hiring a Program Specialist to provide comprehensive course support for Phase 1, Year 2 MD courses. The role manages courses using the medical school's Canvas system and other database applications, including Examsoft and One45. It supports preparation of the second-year Integrated Schedule, prepares and posts course documents, manages room scheduling, disseminates information to students and faculty, prepares exams using electronic exam management tools, maintains course data and grades in Canvas and Banner, provides course statistics and reports, and oversees course and faculty evaluations. The position also organizes and manages the Phase 1 Elective program and works with the Phase 1, Year 1 and Doctoring coordinators to support the Phase 1 Curriculum and its leadership. Other duties may be assigned. The position is assigned a hybrid work arrangement, combining on-campus and remote work. The duration of the hybrid arrangement is at the discretion of Temple University and the department. The listed salary range is $50,000–$55,000.

Requirements

Bachelor’s degree.
At least 2 years of directly related experience; an equivalent combination of education and experience may be considered.

Responsibilities

Serve as administrative coordinator for all aspects of second-year medical education courses.
Establish and organize each course within Canvas according to protocol, update information as received, and ensure course information remains accurate.
Manage room scheduling based on session needs and establish Zoom meetings as necessary.
Track attendance using the Qwickly system for every mandatory in-person session.
Communicate with students and faculty about lecture and small-group schedules, room assignments, handouts, recorded lectures, course competencies and learning objectives, and exams.
Serve as administrative liaison with faculty and staff at St. Luke’s regional campus.
Post exams in the electronic exam management system, reserve test rooms, and coordinate exam-proctoring coverage with colleagues.
Track second-year curriculum data, including course failures, remediation, student performance, outcomes, and enrollments; follow up with Course Directors regarding remediation resolution.
Post grades to the Teams Grade Sheet and submit grades and grade changes in Banner.
Prepare faculty lists for teaching evaluation assignments, distribute course and faculty evaluations according to procedure, track completion rates, and communicate results to Phase 1 Deans.
Coordinate, attend, and provide administrative support for course focus group meetings.
Coordinate the Pre-clerkship Elective program, including confirming offerings, organizing Fall and Spring catalogs, running the electives lottery, assigning courses, communicating assignments, reserving rooms, and obtaining and submitting grades.
Participate in special projects as assigned.
Perform other duties as assigned.