Program Specialist/UMOJA - Grant Funded

Peralta Community College District•Oakland, CA

About The Position

Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project. Under supervision of the Associate Dean of Educational Success, the Program Specialist/Umoja coordinates the Umoja-UBAKA Program in collaboration with the Umoja Team (faculty/counselor/administrator/staff).

Requirements

Equivalent to graduation from an accredited college or university with a Bachelor’s degree in one of the social sciences, business or related field and one year of para-professional or professional experience involving planning, organizing, administering, coordinating, or promoting of programs or projects in the designated area; or any combination of training and/or experience that could likely provide the desired knowledge and abilities.
Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.
Knowledge of College educational programs and student services; programs and processes related to disadvantaged, underrepresented and nontraditional students.
Knowledge of State Umoja Community practices and mission.
Knowledge of Program evaluation techniques.
Knowledge of the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites, and e-mail.
Ability to Plan, organize and schedule the work of others.
Ability to Interpret laws and regulations and apply this knowledge to the performance of daily duties and responsibilities and/or interpret the information to others.
Ability to Work independently on a variety of assignments.
Ability to Read, interpret, and apply applicable state and federal guidelines.

Responsibilities

Plans, organizes, evaluates, and promotes the Umoja Program in consultation with the Associate Dean of Educational Success and the Umoja Program Coordinator.
Assists in planning and organizing the daily activities of the Umoja-UBAKA Program.
In collaboration with the Umoja Team, compile and assist in the preparation of the annual Umoja program plan, program review, reports to State Umoja organization, Year-end Report, and/or other reports as needed.
Updates and maintains system to collect and report student progress data and provide regular updates to Associate Dean for use by Umoja faculty, staff, and the campus community.
Updates and maintain electronic file system of all Umoja student records and file with confidentiality and in compliance with FERPA guidelines.
Work in cooperation with the Umoja Team to plan and implement student-centered and community-building workshops, activities, and program elements.
Accompany students to Umoja-related local and statewide activities such as Umoja Summer Learning Institute, State Umoja Conferences, HBCU Tours, local campus visits, when necessary
Support student engagement and Umoja community by assisting with social media outreach, phone calling, emails, classroom presentations, or other activities that engages Umoja program students on campus.
Administer Umoja Project Budget according to funding guidelines with transparency and within annual allocation.
Prepare and maintains records of expenditures, costs, and item balances; prepares requisitions and personnel actions, maintains records.
Collects information for use on Umoja program brochures, flyers, newsletters, and other marketing material.
Disseminate information regarding Umoja Program and provide program recruitment and outreach including on-campus presentations.
Update and maintain annual calendar of Umoja programming and activities.
Respond to telephone and emails and greet visitors to the Umoja Village, respond to inquiries about Umoja program and services; schedules appointments for students.
Supervise and train Umoja student workers, tutors, and/or peer advisors.
Compose and prepare a variety of written correspondence.
Performs other related duties as required.