Program Specialist TRIO UBMS

Kentucky Community and Technical College System • Franklin, KY

7d • Onsite

About The Position

The Program Specialist supports the implementation and management of two federal grant programs: the Title III Strengthening Institutions Program (SIP) and the Upward Bound Math & Science (UBMS) Program at Southcentral Kentucky Community and Technical College. This position provides administrative support, coordinates program activities, and ensures compliance with federal regulations and college policies.

Requirements

• Associate degree and one-year related work experience or equivalent.
• Proficient in Microsoft Office.
• Excellent customer service skills.
• Excellent written communication skills.
• Excellent verbal communication skills.
• Experience handling confidential information.
• Strong work ethic.
• Exceptional problem-solving abilities.
• Detail-oriented.
• Able to prioritize and manage multiple tasks effectively.
• Capable of working both independently and as part of a highly effective team.
• High level of professionalism.
• Initiative.
• Adaptability.
• Ability to meet deadlines.
• Ability to perform well under pressure.
• Ability to adjust to changing priorities.

Nice To Haves

• Experience with federal grant management and compliance.
• Familiarity with TRIO programs or other student support initiatives.

Responsibilities

• Provide administrative support to the Title III Project Director and UBMS Director.
• Prepare agendas and minutes for program-related meetings.
• Assist with preparing grant reports, correspondence, and other required documentation.
• Maintain accurate and organized records, including participant files, financial records, and grant compliance documentation.
• Coordinate all purchasing activities via procurement card and track expenditures to ensure compliance with grant and college guidelines.
• Assist in the recruitment, enrollment, and retention of UBMS participants.
• Coordinate and support UBMS program activities, including workshops, tutoring sessions, STEM field trips, and summer academies.
• Serve as a liaison between UBMS participants, parents, and program staff, ensuring open and effective communication.
• Track and report participant progress, including academic performance and college/career readiness milestones.
• Support implementation of Title III initiatives, including workshops, professional development sessions, and institutional improvements.
• Assist in the collection and analysis of data to track progress toward Title III goals.
• Facilitate communication and collaboration among Title III stakeholders, including faculty, staff, and external partners.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree