Specialist, Program

University of Maryland•Baltimore, MD

6d•$58,000 - $71,710•Hybrid

About The Position

The Center for Shock, Trauma and Anesthesiology Research (STAR) and the Department of Anesthesiology is seeking a Program Specialist. The Program Specialist is responsible for the day-to-day tactical administrative functions for the STAR and the Department of Anesthesiology/Translational Research. This individual will act independently to resolve administrative problems and also attends to a variety of non-routine situations by determining the approach or action to take and formulating/interpreting guidelines, procedures, policies, and practices. The incumbent coordinates activities, acts as liaison to senior management across campus, independently identifies issues or problems within specific management areas, prioritizes tasks, and works independently with a high degree of confidentiality, tact, and discretion. Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources. Applies intermediate level knowledge, concepts, principles, and skills. Decision making occurs within general guidelines and requires significant interpretation. Supervisor defines work guided by goals and objectives. Supervisor assists with unusual situations. Solutions require considerable analysis and evaluation of various alternatives. Independently anticipates needs and requirements to resolve non-routine matters.

Requirements

Bachelor’s degree.
Two (2) years administrative or program coordination experience.
Ability to prepare financial statements and budgets.
Knowledge of position requirements.
Knowledge of all applicable requirements, regulations, and laws.
Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Nice To Haves

Related experience to program may be substituted for education.

Responsibilities

Assist in the management of the specified program (project #).
Contribute to assignments and projects that require significant evaluation, originality, and ingenuity.
Provide solutions to issues and judgment outside of pre-established guidelines or processes.
Develop and schedule program work plan in accordance with specifications and funding limitations in order to shape the program. Oversee daily operations; organize program activities; and set priorities.
Monitor and facilitate use of program funds to support needed resources. Make recommendations to program lead in use of funds.
Provide routine and non-routine technical advice, problem solving assistance, and answer questions. Interpret program goals and policies and provide administrative support to the program team.
Assist in conceptualization, development, and preparation of written products such as training materials, website content, final progress reports, and promotional materials.
Recommend resources for the improvement of the University, school, and program.
Prepare and analyze program financial statements, expenditures, and budgets for management or outside agencies.
Assist in the development and implementation of recruiting plan for program participants, members, and volunteers. Develop and facilitate workshops, meetings or conferences, coordinate logistics, scheduling, and participant communications.
Assist in evaluating program effectiveness to develop improved methods; devise evaluation methodology and implements; analyze results and recommend and/or take appropriate action. Has the authority to formulate, affect, interpret, or implement policies or procedures to ensure effective operation of the program.
Using state of the art technology, use sophisticated searching techniques to conduct in depth research of literature reviews, online searches, and other research tasks to address client/community’s complex and unique information requests. Develop and maintain internet web site files and/or listings.
Interact and maintain liaison with students, faculty, staff and outside/community agencies in facilitating program objectives. Serve as a primary contact and thinks critically about all aspects of the program to resolve questions and make decisions related to the program.
Prepare or assist in preparation of funding grant proposal and/or funding continuation from outside sponsors for program.
Perform other administrative duties having a significant impact on the overall goals of program.

Benefits

Comprehensive benefits package that prioritizes wellness, work/life balance, and professional development
Retirement program (pension or optional retirement plan/ORP)
Generous PAID leave package
Over 4 weeks of vacation accrued each year
16 paid holidays
3 personal leave
Unlimited accrual of sick time
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules
Teleworking options (if applicable per job)