Program Specialist TRIO UBMS
About The Position
Are you passionate about student success, educational opportunity, and creating pathways to achievement? Do you thrive in a fast-paced environment where your organizational skills and attention to detail can make a lasting impact? If so, we want to hear from you! The Program Specialist supports the implementation and management of two federal grant programs: the Title III Strengthening Institutions Program (SIP) and the Upward Bound Math & Science (UBMS) Program at Southcentral Kentucky Community and Technical College. This position provides administrative support, coordinates program activities, and ensures compliance with federal regulations and college policies.
Requirements
- Associate degree and one-year related work experience or equivalent.
- Proficient in Microsoft Office.
- Excellent customer service skills.
- Excellent written communication skills.
- Excellent verbal communication skills.
- Experience handling confidential information.
- Strong work ethic.
- Exceptional problem-solving abilities.
- Detail-oriented.
- Able to prioritize and manage multiple tasks effectively.
- Capable of working both independently and as part of a highly effective team.
- High level of professionalism, initiative, and adaptability.
- Ability to meet deadlines.
- Ability to perform well under pressure.
- Ability to adjust to changing priorities.
Nice To Haves
- Experience with federal grant management and compliance.
- Familiarity with TRIO programs or other student support initiatives.
Responsibilities
- Provide administrative support to the Title III Project Director and UBMS Director.
- Prepare agendas and minutes for program-related meetings.
- Assist with preparing grant reports, correspondence, and other required documentation.
- Maintain accurate and organized records, including participant files, financial records, and grant compliance documentation.
- Coordinate all purchasing activities via procurement card and track expenditures to ensure compliance with grant and college guidelines.
- Assist in the recruitment, enrollment, and retention of UBMS participants.
- Coordinate and support UBMS program activities, including workshops, tutoring sessions, STEM field trips, and summer academies.
- Serve as a liaison between UBMS participants, parents, and program staff, ensuring open and effective communication.
- Track and report participant progress, including academic performance and college/career readiness milestones.
- Support implementation of Title III initiatives, including workshops, professional development sessions, and institutional improvements.
- Assist in the collection and analysis of data to track progress toward Title III goals.
- Facilitate communication and collaboration among Title III stakeholders, including faculty, staff, and external partners.
Benefits
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
