Program Manager

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

The Program Manager P12 plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the Office of Research. The Program Manager serves as a central point of coordination for SPH faculty, supporting their needs across the full research lifecycle.

Requirements

• Bachelors Degree in related field
• Five years of program coordination, program management, or related experience.

Nice To Haves

• Master’s degree in research administration, Business, Public Administration, or a related field.
• 5 or more years of progressive experience in sponsored research administration within a higher education environment.
• Experience supporting research compliance activities and/or coordinating contract- or agreement-related processes in an academic or research setting.
• Experience supporting or contributing to process improvements, workflow coordination, or operational efficiencies within a research or administrative office.
• Experience interpreting sponsor guidelines and institutional requirements to support faculty and staff in proposal planning and compliance.
• Demonstrated experience working directly with faculty to support research proposal planning, administrative coordination, and submission readiness.
• Certified Research Administrator (CRA)
• Knowledge of research administration principles across the research lifecycle, including proposal development, administrative coordination, and compliance requirements.
• Working knowledge of Texas A&M University systems and research administration tools (e.g., Maestro, Workday, FAMIS/Canopy, Cayuse, Huron) and common sponsor platforms (e.g., Grants.gov, Research.gov, NIH ASSIST, Proposal Central, or similar).
• Ability to work effectively with faculty to support research planning, proposal coordination, and administrative needs across pre- and post-award activities.
• Ability to interpret and apply sponsor guidelines, institutional policies, and regulatory requirements, including research compliance and contract-related processes.
• Strong organizational and coordination skills, with the ability to manage complex, time sensitive activities across multiple stakeholders.
• Effective communication skills, both written and verbal, with the ability to convey guidance clearly and build collaborative relationships.
• Ability to contribute to process improvements, develop documentation, and support consistent implementation of research administration practices.
• Ability to analyze issues, exercise sound judgment, and coordinate resolution in collaboration with appropriate stakeholders.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Plans, organizes, and manages assigned research administration activities supporting the research lifecycle from proposal development through award closeout
• Develops and implements procedures for the administration of the program.
• Assists in developing strategic plans and goals to support the program.
• Oversees coordination of pre- and post-award processes, ensuring alignment across faculty, research teams, and institutional partners.
• Identifies administrative or fiscal issues impacting research projects and provides follow-up coordination.
• Coordinates directly with SPH faculty and non‑Center‑affiliated faculty, to support research administration needs across pre‑ and post‑award phases.
• Plans and organizes proposal development, maintenance, and checklist activities across teams.
• Supports aligned planning, timelines, and institutional readiness for limited submission opportunities and internal funding programs
• Assists with internal timelines, eligibility review logistics, and faculty communications.
• Coordinates communication among faculty, staff, and other stakeholders to support smooth handoffs during proposal planning and submission preparation.
• Provides guidance, mentoring, and coordination oversight on complex or high‑visibility proposal activities.
• Supports research-related administrative compliance by tracking adherence to School, University, state, and federal policies and procedures.
• Assists with coordination of research compliance documentation and tracking activities, including Responsible Conduct of Research (RCR) requirements.
• Coordinates the submission and processing of research-related contracts and agreements that are managed outside of SRS.
• Assists with research-related independent contractor processes, to include certification documentation, system access and/or setup, and invoice tracking.
• Assists with yearly budgetary and contract processes.
• Oversees program workflows, tools, and documentation to support efficient research administration operations.
• Coordinates with appropriate offices and staff as required.
• Oversees, manages, updates, and audits internal reference materials, implementation guidance, and process documents
• Participates in professional development
• Assists with workload balancing during peak activity periods
• Provides coverage assistance and coordination as needed .
• Contributes to team effectiveness through shared knowledge, documentation of processes, and collaborative problem-solving.
• Applies new knowledge and best practices to support improvements, processes, and service delivery.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level