Program Manager (Part-Time Contractor)
About The Position
About the Initiative: “Imagining the Future of Government” is a joint research and convening initiative between New America’s Political Reform Program and the Foundation for American Innovation (FAI) focused on strengthening the institutional foundations of American governance. This initiative brings together scholars, practitioners, and policymakers across ideological perspectives to examine how governing institutions can regain legitimacy and effectiveness. The project combines research, policy development, publications, and convenings across four core research tracks (Legislatures & Legitimacy; Regulatory Participation Reform; Service Delivery; and State Innovation in Pennsylvania) to generate practical reforms and public-facing insights. Position Overview: The Program Manager (PM) will lead operations and execution and provide strategic support for this joint and cross-ideological initiative. Working closely with program leadership at both New America and FAI, the PM will ensure the initiative remains organized, on schedule, and positioned to deliver its research outputs, convenings, and grant commitments. The ideal candidate is a highly-organized, results-oriented project manager who can translate complex intellectual projects into structured workflows and help teams execute research and policy initiatives. The role may also include research assistance on specific topic areas. This is a part-time contract role expected to average approximately 20 hours per week.
Requirements
- Experience in public policy, political science, public administration, or related field (particular experience in federal or state government preferred).
- 5+ years of experience in project management or nonprofit program coordination
- Exceptional organizational and project management skills
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines simultaneously.
- Ability to work independently while coordinating across distributed teams.
- Experience supporting policy research publications or reports.
- Experience organizing policy convenings, workshops, or research roundtables.
- Ability to synthesize complex information and maintain clear project documentation.
- Proficiency with Google Workspace (Docs, Sheets, Drive).
- Experience using project management or task tracking tools (Airtable, etc)
- Familiarity with collaboration platforms such as Slack.
Responsibilities
- Co-develop and maintain the initiative’s master workplan, deliverables tracker, collaborator CRM, and publication pipeline.
- Track milestones, responsibilities, and deadlines across four research tracks.
- Monitor progress toward grant deliverables and flag timeline issues to leadership.
- Maintain and organize documentation of program decisions, updates, and deliverables.
- Research assistance on specific policy areas to support the team.
- Organize weekly team meetings across the joint New America–FAI program team.
- Prepare agendas, circulate materials in advance, and capture action items and decisions.
- Track follow-up tasks and ensure meeting outputs translate into project progress.
- Maintain communication across researchers, program leaders, and external partners.
- Support planning and execution of program convenings, workshops, and roundtables.
- Coordinate logistics, scheduling, materials preparation, and participant communication.
- Assist with post-event summaries and internal synthesis of key insights.
- Track the program’s publication pipeline (working papers, memos, blog posts, and op-eds).
- Coordinate drafting timelines, internal review processes, and publication logistics.
- Assist with formatting, submission coordination, and document preparation.
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What This Job Offers
Job Type
Part-time
Career Level
Manager
Education Level
No Education Listed
Number of Employees
11-50 employees
