Program Manager

University of Miami • Miami, FL

18h • Onsite

About The Position

The Coral Reef Futures Lab at the University of Miami Rosenstiel School of Marine, Atmospheric and Earth Science is a leading research group focused on coral reef science and restoration. We are seeking a highly organized, detail-oriented Program Manager to support the operational, administrative, and collaborative functions of a dynamic, grant-funded research and restoration portfolio. This role is central to ensuring the seamless coordination of projects, communications, and partnerships across multiple initiatives.

Requirements

• Bachelor’s degree required; preference for marine science, environmental science, biology, or related field.
• Exceptional organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proactive, resourceful, and able to operate with a high degree of autonomy.
• Strong writing and communication skills, including professional email drafting and stakeholder coordination.
• High level of attention to detail and ability to anticipate needs in a fast-paced research environment.
• Comfort working with academic, scientific, and institutional processes.

Nice To Haves

• Experience in program management, research administration, or operations strongly preferred
• Experience supporting grant-funded programs or working within a university or research setting using platforms such as Teams, Slack, Workday
• Experience in coral reef research, marine conservation, or environmental science

Responsibilities

• Coordinate timelines, deliverables, and reporting across multiple active research grants.
• Track and support grant compliance, reporting requirements, and submission timelines.
• Attend grant-related meetings, document key outcomes, and drive follow-up actions across collaborators.
• Facilitate communication among research partners, institutions, and stakeholders to ensure alignment and progress.
• Manage scheduling for the Principal Investigator (PI), including meetings, travel, and key deadlines.
• Manage inbound communications, including high-volume email correspondence, drafting and responding on behalf of the lab or PI when appropriate.
• Oversee administrative processes including permits, purchasing, and university documentation.
• Maintain organised systems for project tracking, documentation, and internal workflows.
• Potential to assist with research and restoration activities as experience and expertise allows, including in the lab and field

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level