TAMEST: Program Manager

The University of Texas at Austin•Austin, TX

13d•Onsite

About The Position

TAMEST (Texas Academy of Medicine, Engineering, Science & Technology) is a nonprofit scientific research organization based in Austin, Texas. Our organization brings together the state’s brightest minds to foster collaboration and advance research, innovation and business in Texas. TAMEST is currently seeking a Program Manager to join our team. The position will serve as both a program operations liaison and collaborative thought partner to the Program Director, with responsibility for ensuring accuracy, consistency and high-quality execution across programs. This role manages the TAMEST Protégé Program and the National Academies Advancement Initiative, oversees program tracking and metrics and supports the day‑to‑day operations of the Programs Department. This position will report to the TAMEST Program Director.

Requirements

Bachelor’s degree.
At least 3 years of experience in program administration or program management.
Highly organized and detail oriented, with proven ability to manage multiple deadlines with accuracy and reliability while ensuring all materials are thoroughly reviewed and polished prior to distribution.
Strong written and verbal communication skills, with experience engaging professionally with high-level stakeholders and academic partners via email, phone and meetings.
Experience working in a team environment and independently, with the ability to collaborate well.
Proficiency in all programs in the Microsoft Office Suite.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

5+ years of experience in program administration or program management.
Experience supporting senior business leaders and/or senior academic faculty and administrators.
Experience planning or supporting professional events or convenings.
Experience using Salesforce or similar constituent or program databases.
Experience using Canva.

Responsibilities

Management of select TAMEST programs, including the Protégé Program and National Academies Advancement Initiative.
Manage correspondence with protégés, award/prize recipients, institutional partners and TAMEST members, with a strong focus on accuracy, promptness and professionalism.
Communicate effectively and professionally with internal and external stakeholders, including senior academic faculty and institutional partners, with careful review and quality control of all materials prior to external distribution.
Support meeting preparation and scheduling for additional programs.
Collaborate with the Program Director to launch and expand select TAMEST programs.
Develop, maintain and continuously improve program tracking systems and performance metrics, ensuring data accuracy, usability and consistency across programs, including projects tracking past protégés and award recipients.
Work with the Communications team to develop and review program materials, ensuring clarity and correctness.
Collaborate with the Information Systems Manager to create lists for marketing and event registration purposes.
Proactively identify opportunities for process improvements and recommend practical solutions that enhance efficiency and program quality.
Contribute to the ongoing evolution of TAMEST programs while maintaining high standards of execution, consistency and documentation.
Perform other duties as needed for TAMEST programs and key initiatives.

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card