Program Manager, Out-of-School Time

Omega Community Development Corporation•Dayton, OH

11d

About The Position

The Program Manager of Out of School Time ensures Omega CDC delivers high-quality, high-impact after-school and summer programming to scholars and families at partner schools and throughout the Hope Zone community. The role manages day-to-day program implementation and site operations so they align with established plans, organizational goals, policies, procedures, and stakeholder agreements. It supervises full-time, contracted, and part-time team members and oversees communications with scholars, families, and staff while maintaining relationships with school personnel, community partners, and other stakeholders. The Program Manager leads planning, coordination, and implementation of family engagement events and activities that strengthen family involvement, support scholar achievement, and connect Omega CDC, families, and the community. The position also contributes to Education program planning, supports funding requests, monitors the approved program budget and performance, and uses data and collaboration to identify opportunities for improvement. Work is performed primarily at Omega CDC offices and partner schools within the Hope Zone, in an indoor environment. Some travel is required for meetings, presentations, professional development, and program-related activities; travel may be frequent, including outside the Dayton area. The work includes prolonged sitting at a desk and computer use, and occasionally lifting up to 15 pounds. Reasonable accommodations are available upon request.

Requirements

Bachelor’s degree from an accredited institution in education, social work, child development, recreation, or a related field.
Experience teaching students in grades K–12.
Experience in community engagement, working with high-risk youth, strategic planning, or a comparable position.
Experience working in high-quality Out of School Time initiatives.
Ability to organize and prioritize work and manage multiple projects and responsibilities.
Excellent networking, communication, and interpersonal skills.
Cultural competency and sensitivity when working with people representing varied needs, abilities, and socioeconomic backgrounds.
Ability to respond flexibly to a fluid and evolving program environment.
Strong time management, organizational skills, and attention to detail.
Excellent computer skills, including data entry and proficiency with Microsoft Office applications (Word, Access, PowerPoint, and Excel) and Google Workspace.
Ability to work collaboratively with partners, colleagues, scholars, and families.
Valid driver’s license, automobile insurance, and access to an operational vehicle.
Ability to travel as required, potentially frequently and outside the Dayton area.

Nice To Haves

Master’s degree and/or teacher certification.
Connections to community resources and institutions.

Responsibilities

Oversee staff and volunteers to support engaging lessons and activities aligned with identified reading and math programs and individual scholar learning outcomes.
Ensure effective day-to-day operations at Out of School Time sites in accordance with program plans, policies, procedures, and stakeholder agreements.
Work with the Instructional Curriculum Coach and Out of School Time Academic Site Coordinator to adopt, implement, and review curriculum.
Coordinate with the Data Team to ensure accurate reporting and use data to inform programming, instructional decisions, and continuous improvement.
Evaluate and revise program policies and procedures as needed to support quality, consistency, compliance, and effective operations.
Oversee recruitment, hiring, and onboarding of full-time and contracted Out of School Time staff.
Supervise, guide, and support full-time, contracted, and part-time team members.
Co-develop and co-facilitate required professional development for Out of School Time staff.
Facilitate frequent staff meetings to support communication, collaboration, accountability, and program consistency.
Ensure full-time staff participate in partner-school teams, including Building Leadership Teams, Problem-Solving Committees, staff meetings, and Multi-Tiered System of Supports teams.
Plan, coordinate, and implement family engagement events and opportunities that encourage family participation in scholars’ academic, social, and emotional growth.
Develop and maintain program-level relationships with parents, caregivers, community members, and agencies, referring broader strategic partnership opportunities to leadership.
Communicate regularly with parents, school personnel, program staff, and project partners to provide support, address concerns, and promote continuity of services.
Create opportunities for families to engage with programming, understand expectations, and stay informed about scholars’ progress and experiences.
Support a welcoming, inclusive, and collaborative environment that values scholars, families, staff, and community partners.
Serve as a liaison between Omega CDC and partner schools Fairview and Edwin Joel Brown, including their administrators, faculty, and staff.
Maintain and strengthen relationships with school personnel, community organizations, and stakeholders to support program implementation and scholar success.
Participate fully in the Learn to Earn Dayton Summer and After School Collaborative and the Children’s Defense Fund Freedom Schools Summer Movement.
Partner with other Education Department Program Managers and attend Omega Community Development staff and Out of School Time-related meetings as required.
Contribute program-level input to Education programs’ strategic planning, including goals, objectives, logic models, and action plans.
Implement approved strategies and priorities within Out of School Time programming.
Identify program needs and provide information to support funding requests.
Monitor the approved program budget, identify operational needs, and recommend expenditures in collaboration with Finance and Education Program leadership.
Monitor program performance, analyze data, and collaborate with staff to identify improvement opportunities.