Program Manager, Out-of-School Time

Omega Community Development Corporation•Dayton, OH

12d•Onsite

About The Position

The Program Manager of Out-of-School Time ensures Omega CDC delivers high-quality, high-impact after-school and summer programming to scholars and families at partner schools and throughout the Hope Zone community. The role supervises full-time, contracted, and part-time team members and ensures site operations align with established plans, organizational goals, and stakeholder agreements. The Program Manager leads day-to-day implementation and operational management of Out-of-School Time programming, oversees communications with scholars, families, and staff, and maintains relationships with school personnel, community partners, and other stakeholders. The role also plans and coordinates family engagement events and activities that strengthen family involvement, support scholar achievement, and build connections between Omega CDC, families, and the community. Work is performed primarily at Omega CDC offices and partner schools within the Hope Zone, with some travel for meetings, presentations, professional development, and program-related activities. The environment is indoors and includes prolonged sitting at a desk and computer work. The position may require lifting up to 15 pounds. Omega CDC will make reasonable accommodations for employees with disabilities when requested.

Requirements

Bachelor’s degree from an accredited institution in education, social work, child development, recreation, or a related field.
Experience teaching students in grades K–12.
Experience in community engagement, working with high-risk youth, strategic planning, or a comparable position.
Experience working in high-quality Out-of-School-Time initiatives.
Ability to organize and prioritize work and manage multiple projects and responsibilities.
Excellent networking, communication, and interpersonal skills.
Cultural competency and sensitivity when working with people with varied needs, abilities, and socioeconomic backgrounds.
Ability to respond flexibly in a fluid and evolving program environment.
Strong time management, organizational skills, and attention to detail.
Computer skills, including data entry and proficiency with Microsoft Office applications (Word, Access, PowerPoint, and Excel) and Google Workspace.
Ability to work collaboratively with partners, colleagues, scholars, and families.
Valid driver’s license, automobile insurance, and access to an operational vehicle.
Willingness to travel frequently, including outside the Dayton area.

Nice To Haves

Master’s degree and/or teacher certification.
Connections to community resources and institutions.

Responsibilities

Oversee staff and volunteers to ensure engaging lessons and activities align with identified reading and math programs and individual scholar learning outcomes.
Ensure Out-of-School Time site operations follow program plans, policies, procedures, and stakeholder agreements.
Work with the Instructional Curriculum Coach and Out-of-School Time Academic Site Coordinator to adopt, implement, and review curriculum.
Coordinate with the Data Team to ensure accurate reporting and use data to guide programming, instructional decisions, and continuous improvement.
Evaluate and revise program policies and procedures to support quality, consistency, compliance, and effective operations.
Oversee recruitment, hiring, and onboarding of full-time and contracted Out-of-School Time staff.
Supervise, guide, and support full-time, contracted, and part-time team members.
Co-develop and co-facilitate required professional development for Out-of-School Time staff.
Facilitate frequent staff meetings to support communication, collaboration, accountability, and consistency.
Ensure full-time staff participate in partner-school teams, including Building Leadership Teams, Problem-Solving Committees, staff meetings, and Multi-Tiered System of Supports teams.
Plan, coordinate, and implement family engagement events and opportunities supporting scholars’ academic, social, and emotional growth.
Develop and maintain program-level relationships with parents, caregivers, community members, and agencies; refer broader strategic partnership opportunities to leadership.
Communicate regularly with parents, school personnel, program staff, and project partners to provide support, address concerns, and promote continuity of services.
Create opportunities for families to engage with programming, understand expectations, and stay informed about scholars’ progress and experiences.
Support a welcoming, inclusive, and collaborative program environment that values scholars, families, staff, and community partners.
Serve as a liaison between Omega CDC and partner schools Fairview and Edwin Joel Brown, including administrators, faculty, and staff.
Maintain and strengthen relationships with school personnel, community organizations, and stakeholders to support implementation and scholar success.
Participate in the Learn to Earn Dayton Summer and After School Collaborative and the Children’s Defense Fund Freedom Schools Summer Movement.
Partner with Education Department Program Managers and participate in Omega Community Development staff meetings and required Out-of-School Time meetings.
Contribute program-level input to Education programs’ strategic planning, including goals, objectives, logic models, and action plans; implement approved strategies and priorities.
Identify program needs and provide information to support funding requests.
Monitor the approved program budget, identify operational needs, and recommend expenditures in collaboration with Finance and Education Program leadership.
Monitor program performance, analyze data, and collaborate with staff to identify improvement opportunities.