Experienced Program Manager - OTA Project (Other Transaction Agreement)

R.E. Darling Company Inc.•Tucson, AZ

13d•Onsite

About The Position

This position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such information. The role serves as a Government/CMO liaison and involves Customer Relationship Management; agreement, contract, and regulatory compliance; public relations; financial oversight and funding; reporting; and strategic coordination.

Requirements

Proficient computer and applications software skills with MS Office suite.
Strong listening, writing, and verbal communication skills.
Effective at building strong relationships.
Able to influence others for mutual benefit; high level negotiation skills.
Sound problem analysis, critical thinking, and situational recognition skills; able develop effective solutions and execute to achieve desired results.
Strong cross functional collaboration skills and ability to influence others.
High level organizational skills; demonstrated ability to meet and manage project deadlines.
Self-motivated, resourceful, and organized, taking ownership of all assigned work.
Must be comfortable and confident in working directly with all levels of internal and external customers.
Significant experience in Manufacturing.
Significant experience in Defense Industrial Base supply chain.
Significant experience in DOD contracting and regulations (OTA’s FAR, DFARS, CUI).
Significant experience in Program and project management.
Must be authorized to access ITAR and/or EAR controlled technical data, technology or source code.

Nice To Haves

Experience with Consortium Management Organization (CMO) interface.
Experience with DPA regulations and U.S. Government reporting standards.
Experience with ITAR, EAR, CMMC and CUI requirements.
Experience with formal project management tools (e.g. MS Project).

Responsibilities

Act as the primary interface with the CMO and the government sponsor.
Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met.
Manage communications, document submissions, and status updates with external stakeholders.
Oversee cost share tracking, funding drawdowns, and programmatic invoicing.
Coordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc.
Program and contract risk analysis and mitigation.
Provide executive-level briefings on OTA status.
Lead public relations efforts with industry, community, and other interested parties.
Ensure all appropriate records are maintained in accordance with OTA requirements and company policies.
Serve as the Single Point of Contact for all communications with the CMO.
Maintain compliance with CMO reporting requirements (technical and financial progress reports).
Track deliverables and milestones in line with the OT agreement.
Attend regular update meetings, program reviews, joint working groups, and CMO symposiums.
Understand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulations.
Ensure compliance with DPA regulations and U.S. Government reporting standards.
Ensure compliance with any flow downs from the CMO or sponsoring agency.
Monitor intellectual property, data rights, and non-traditional defense contractor (NDC) status if applicable.
Ensure compliance with ITAR, EAR, CMMC and CUI requirements.
Coordinate cross-functionally with PEP Project Manager and internal team to ensure smooth execution.
Track internal deliverables (build schedules, procurement, risk assessments).
Assist in driving integration of new prototype line into existing production capability.
Generate invoice submissions per OTA terms (in coordination with accounting).
Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSA.
Ensure that expenditure-based costs and milestones for the cost-plus fixed fee portion of the PSA are within scope, properly documented, and properly invoiced.
Support audit readiness if applicable.
Use formal project management tools (e.g. MS Project) to maintain a master schedule.
Track cost, schedule, and technical performance.
Prepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plans.
Identify, evaluate, & manage risks—especially schedule, regulatory, and technical risks.
Maintain a risk register and regularly review with the internal team and CMO if required.
Communicate technical and schedule challenges clearly and proactively to the CMO.
Provide executive-level updates internally to senior leadership.
Lead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA (Government, customers, industry influencers, community members, media).