Program Manager – Capital Planning & Strategy

JLL•Mountain View, CA

6d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary At JLL, we partner with the world's most prestigious organizations and we are seeking a highly motivated and experienced Capital Planner to join us. The Strategic Planning Lead is responsible for the long-range capital planning, prioritization, and portfolio optimization of infrastructure, end-of-life (EOL) asset replacement, and ad-hoc capital works across our existing building portfolio. Operating at the front-end of the project delivery pipeline, this role translates engineering data, facility condition assessments, and ad-hoc business demands into a prioritized, multi-year Capital Expenditure (CapEx) roadmap. Rather than focusing on new campus construction, this strategic role is dedicated to maximizing facility uptime, mitigating operational risk, and driving financial efficiencies through the strategic grouping and bundling of small to mid-sized works across active operations.

Requirements

Bachelor’s degree in Engineering (Mechanical/Electrical/Civil), Architecture, Construction Management, Corporate Real Estate, or Finance.
Minimum of 3 years directly related to capital planning, or 5+ years of experience in Corporate Real Estate, Capital Planning, Facility Operations, or PMO environments, with a proven focus on infrastructure projects or asset management.
Experience managing capital budgets and analyzing trade-offs with incomplete, conceptual data.
Strong understanding of financial analysis (NPV, IRR, life-cycle costs) and high quantitative standards are essential.
Strong expertise in leveraging data from Facility Condition Assessments (FCAs), Computerized Maintenance Management Systems (CMMS), and corporate Project Management Software (e.g., e-Builder, Procore, or specialized portfolio planning tools).
Advanced data manipulation skills (Excel, Tableau, or Power BI) are a significant asset.
Willingness to integrate AI productivity tools into daily workflows is required.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

An advanced degree or relevant certifications (e.g., PMP, LEED, or facility management credentials) is highly desirable.

Responsibilities

Own the capital project intake pipeline, serving as the primary gatekeeper to evaluate new requests and determine acceptance into the master plan.
Partner with the Preconstruction Team and engineering groups to establish and govern a data-driven capital vetting framework that scores and ranks End-of-Life (EOL) asset replacements based on probability of failure, energy efficiency gains, and business disruption risks.
Take tactical responsibility for advancing approved projects through each phase and stage-gate within the system of record. Ensure all associated documentation, cross-functional alignment, and client milestones are strictly met before project progression.
Ingest, parse, and monitor Facility Condition Assessment (FCA) data and engineering health audits. Transform raw facility metrics into actionable capital project concepts, aggregating this data to accurately forecast EOL failures and develop the 3-to-5-year master lifecycle roadmap for critical building infrastructure (including mechanical, electrical, plumbing, HVAC, roofing, and structural systems) across the regional real estate portfolio.
Map day-to-day facility and infrastructure risks directly against incoming headcount shifts, space utilization changes, and carbon-reduction targets. Coordinate long-range scheduling with active Facilities Management (FM) teams to ensure EOL infrastructure shutdowns are synchronized with ad-hoc spatial modifications, minimizing cumulative building disruption.
Embed with the client’s team to understand upcoming business vectors. Act as the primary PMO liaison to Corporate Real Estate (CRE) executives, Engineering Leads, and Facility Directors to build, present, and defend a comprehensive strategic capital plan that aligns high-level business requirements with physical asset capabilities.
Drive the prioritization processes for the capital program. Proactively evaluate the portfolio holistically to bundle, scope, and sequence projects using a practical Resource Model approach—ensuring proposed plans make logical, operational sense for onsite project delivery teams.
Partner closely with the Finance and Governance team to build the annual capital deployment budget, strategically balancing planned infrastructure replacements with dedicated reserves for ad-hoc facility demands. Establish rigorous financial oversight of the capital spend pipeline to accurately forecast monthly cash flow allocations, actively mitigate project slippage, and track capital commitments against actual spend-to-date.
Maintain absolute ownership and data hygiene across all planning tools, financial trackers, and forecasting models. Establish an uncompromising routine of data-audit checklists and quality-control checkpoints to independently catch and resolve reporting discrepancies, formula errors, or lagged data before any reporting reaches leadership.
Leverage productivity applications and emerging AI tools (e.g., Gemini, NotebookLM) to independently synthesize large volumes of project data, automate administrative tasks, and accelerate reporting workflows.