Program Management Specialist

Cincinnati Children's•Mount Vernon, VA

2d•Onsite

About The Position

This role involves coordinating assigned projects, including collaborating on project plans, budgets, and resource requirements. The specialist will identify and utilize appropriate project management tools and concepts, develop and execute work plans, set task priorities, track progress, and prepare internal reports. Responsibilities also include preparing project management documentation, communicating project information to internal and external clients, identifying people, process, and infrastructure needs, and acting as a liaison to ensure appropriate systems and reporting are maintained. The role requires creating work products and project deliverables, both independently and under direction, and meeting expectations for deliverable quality and timeliness. Additionally, the position provides support for project completion and business plans, coordinates project logistics such as meetings and conferences, may take and transcribe meeting minutes, places orders for materials, and monitors budgets for funded projects. Data analysis and reporting are key, involving primary and secondary data collection, summarizing findings, drawing conclusions, and communicating results. The role supports qualitative and quantitative analysis of project data and assists with regulatory/reporting activities. Communication and relationship management with key stakeholders are essential, including composing, editing, and delivering written and verbal communications, facilitating discussions, and keeping team members informed.

Requirements

Bachelor's degree in a related field
No directly related experience

Responsibilities

Coordinate assigned projects including collaborating on project plans, budgets, and resource requirements.
Identify and use appropriate project management tools and concepts (charters, scope management, budget management, risk/ issue management, communications management).
Develops and execute work plans.
Set priorities for tasks based on importance and urgency.
Track progress and prepare internal reports.
Prepare documents to support project management and reporting.
Prepare and distribute project communication to internal and external clients.
Identify people, process and infrastructure needs and act as liaison to ensure appropriate systems and reporting are maintained in support of project requirements.
Create work products and project deliverables, both independently and under direction of team members.
Understand and meet expectations for deliverable quality and timeliness.
Provides support for completion of projects and business plans.
Coordinates and schedules logistics related to the assigned project i.e. meetings, progress reports, conferences, conference calls, and other appointments.
May take and transcribe meeting minutes and distribute accordingly.
Places orders for materials as needed and monitors budget for funded projects.
Perform primary and secondary data collection (e.g., literature reviews), summarize findings, draw appropriate conclusions, and effectively communicate results to team.
Coordinate collection of data.
Conduct/ support qualitative and quantitative analysis of project data.
Support and execute regulatory/ reporting activities related to projects (e.g., IRB, updates/ reports to funding agencies, etc.)
Manage communication to and relationships with key project stakeholders.
Compose, edit, and deliver written and verbal communications.
Facilitate small group discussions.
Keep team members appropriately informed.