Program Management Specialist

Cincinnati Children's•Kasota, MN

21h•Onsite

About The Position

Serves as program coordinator for assigned conferences/seminars/educational events. Supports leadership in implementation, coordination, evaluation and planning of program's short/long term goals. Serves as primary liaison for daily administration and operational issues such as data management, marketing/ communications, outreach, conference coordination, education, and social media coordination. Maintains direct communication with key staff for interaction and information exchange among program components and divisional planning teams. Plans and executes conferences in a timely manner.

Requirements

Bachelor's degree in a related field
2-5 years of work experience in a related job discipline

Nice To Haves

Conference and meeting planning experience

Responsibilities

Serves as program coordinator for assigned conferences/seminars/educational events.
Supports leadership in implementation, coordination, evaluation and planning of program's short/long term goals.
Serves as primary liaison for daily administration and operational issues such as data management, marketing/ communications, outreach, conference coordination, education, and social media coordination.
Maintains direct communication with key staff for interaction and information exchange among program components and divisional planning teams.
Plans and executes conferences in a timely manner.
Coordinates all logistics related to the assigned conferences/seminars/educational events, and could include, but is not limited to, the following: Facilitate planning meetings and calls with divisional planners, including agenda development, documentation, and follow‑up.
Manage venue and vendor selection and coordination, including RFP development, negotiation, and contracting.
Facilitate reimbursement and expense reporting in accordance with organizational policies.
Create, monitor, and reconcile conference budgets; track revenue and expenses.
Coordinate conference registration processes for departmental events.
Manage speaker logistics and communications, including travel arrangements and on‑site support.
Lead and manage on‑site conference operations to ensure smooth execution.
Design and execute strategic marketing campaigns across email, web, and social media platforms to drive attendance and engagement.
Collaborates effectively and responsively with internal and external stakeholders to achieve conference and program goals, serving as a trusted resource to planning teams for scheduling, follow‑up, and issue resolution.
Independently manages assigned conferences end‑to‑end, from initial planning through post‑event evaluation, and serves as the primary decision‑maker for day‑to‑day conference operations.
Plays a lead role in developing and executing strategic marketing and outreach initiatives to support program objectives.
Provides proactive support, problem‑solving, and clear communication to stakeholders, and updates related materials as needed, including letters, forms, newsletters, web content, and marketing communications and materials.
Manages conference budget including tracking revenue and expenses and reconciling to close out budget.
Establishes and maintains efficient and effective database management systems for conference, in conjunction with CME team.
Maintains records needed for accreditation purposes.
Analyzes and monitors financial performance and report financial results to stakeholders; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions.