Program Funding Specialist

Goodwill of the Olympics & Rainier Region•Tacoma, WA

47d•$28 - $30

About The Position

Our vision is that every person has the opportunity to learn, work, and thrive in all aspects of life. To achieve our vision, we are committed to dismantling racism and advancing equity, diversity, and inclusion so we can help people reach their fullest potential through our education, job placement, and career pathway services. We do our work with great gratitude for the community donations, purchases, and partnerships that make our mission possible. The Program Funding Specialist is responsible for a broad portfolio of billing, purchasing, and program support service functions across multiple Workforce Development funding streams. This role ensures accurate, timely, and compliant billing while also overseeing the distribution and tracking of financial transactions and services (e.g., training-related assistance such as transportation, tools, tuition support, and emergency aid). The position plays a key role in ensuring both fiscal accountability, financial compliance, and participant success.

Requirements

Associate's degree in Finance, Accounting, Business, or related field
2+ years of experience in billing, accounts receivable, purchasing, or program support administration
Experience managing multiple funding streams or budgets
Strong organizational skills, problem solving skills, and high attention to detail
Proficiency in Excel, financial systems, and financial modeling skills
Demonstrated customer service skills
Exceptional analytical, judgment, decision-making and communications skills
Superior coaching, leadership and interpersonal skills, including the ability to build understanding and consensus
Ability to read and interpret hard data and metrics.
Ability to write creatively and articulately with an emphasis on tact and diplomacy.
Ability to speak effectively before groups of customers or employees of the organization.
Ability to calculate figures and amounts such as: addition, subtraction, multiplication, division, percentages, and average.
Ability to apply concepts of basic algebra when working on spreadsheets.
Ability to create and manage departmental budget.
Knowledge of Microsoft Office products, specifically Word, Excel, and PowerPoint.
Comprehensive understanding of all aspects of the Program Funding Specialist role.
Washington State Driver’s License required
Self-motivated; resourceful, creative; high integrity; problem solver; looks to resolve issues; positive can-do approach; and ability to build effective working relationships.
Regularly required to sit, talk, hear and type.
Occasionally required to stand; walk and reach with hands and arms.
Must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or related field
Experience in workforce development, human services, or nonprofit finance
Familiarity with WIOA, TANF, BFET, and other public funding sources
Experience tracking participant support services or case-based financial assistance
Experience with audits, monitoring, and compliance environments

Responsibilities

Prepare, process, and submit invoices to the Finance Department for a variety of funding sources including government contracts (federal, state, and local), grants and reimbursements, and fee-for-service and tuition-based programs.
Track billing schedules, deliverables, and reimbursement timelines and ensure all requirements are met.
Monitor accounts receivable and follow up on outstanding payments with the Finance Department.
Reconcile billing activity with financial and program data to ensure alignment and compliance.
Process purchase requests, vendor payments, and reimbursements tied to program and participant needs.
Coordinate and process funds for participant support services, including transportation assistance (bus passes, gas cards), work-related tools, uniforms, and supplies, tuition, testing fees, and training-related expenses, and emergency or barrier-reduction support.
Ensure all support services are distributed in alignment with funder guidelines and eligibility requirements.
Coordinate with vendors and internal teams to procure goods and services.
Ensure purchasing complies with organizational policies and funding source requirements.
Monitor budgets related to support services and programmatic spending.
Ensure all billing, purchasing, and support service activities comply with grant and contract requirements, organizational policies and internal controls, and federal, state, and local regulations.
Collaborate with program managers to verify services, participant eligibility, and documentation.
Maintain accurate and complete documentation of approvals, distributions, participant eligibility, purchases, receipts, and other supporting records to ensure compliance and audit readiness.
Provide guidance to staff on allowable costs and documentation standards.
Communicate with funders, vendors, and partners to resolve discrepancies.
Generate reports on billing, receivables, and support service expenditures.
Track spending trends and identify risks of over- or under-utilization of funds.
Track participant support spending against contract budgets and funding limits.
Support budgeting and forecasting for program and participant services.
Utilize financial systems, case management systems, and tracking tools.
Improve workflows related to billing, purchasing, and support services.
Strengthen internal controls and tracking mechanisms for participant assistance.