Program & Event Coordinator - Banning Lewis

YMCA of The Pikes Peak Region•Colorado Springs, CO

12d•Onsite

About The Position

This position supports the work for the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Program and Events Coordinator for Banning Lewis Ranch (BLR) at the YMCA of the Pikes Peak Region will plan and organize programs and events for residents of the community, including but not limited to large cultural events, youth programs, adult activities and fitness related events. the Program and Events Coordinator will be responsible for researching and gaining a deeper understanding of the requirements and details needed to run events that specifically meet the needs of Banning Lewis Ranch. The individual will plan and organize in accordance with the annual budget, build relationships and work cooperatively with Oakwood homes, community vendors and the BLR Metro District. The coordinator will Oversee the schedule of part-time event staff and will report to the Program and Operations Director.

Requirements

Minimum age 21
Bachelor's degree preferred in related fields with 1-2 years of experience in event planning or running programs.
Must be available to work a flexible schedule based on the specific needs of the community including some holidays, evenings and weekends.
Excellent communication, organizational and problem solving skills.
Ability to set work priorities and handle multiple tasks while ensuring processing and policy deadlines are met.
Knowledge of standard office equipment including 10 key calculators by touch, copy machine, computer and printer.
Computer skills to include Microsoft Excel and Microsoft Word applications.
Must be able to lift up to 40lbs and carry files, documents and supplies.
Must be able to demonstrate proactive member service along with the ability to deal with a variety of members via the telephone.
Able to work independently

Nice To Haves

Bachelor's degree preferred in related fields

Responsibilities

Assist the Program and Operations Director in planning a calendar of programs and events for BLR residents utilizing the Vista Park Pavilion and Ranch House locations.
Efficiently plan and execute large events for over 1,000 residents.
Research costs of vendors and supplies
Purchase supplies
Set up/clean up events; tables, chairs, decorations, etc.
Work events and allocate job duties to part-time staff
Keep inventory of current supplies
Create weekly schedule for part-time event staff
Conflict resolution
Work cooperatively with Oakwood Home on the summer concert series, 4th of July celebration and annual pig roast.
Work cooperatively with other YMCA departments in setting up and executing their programs; sports, healthy living and membership.