Event Coordinator

Kalispell Hotel Kalispell, MT

17h•Onsite

About The Position

The Hotel Event Coordinator works with the client to plan and execute on site events ensuring guest satisfaction. The Event Coordinator will work directly with the Executive Team to identify specific strategies and tactics to drive revenue according to the hotel’s seasonal demand.

Requirements

Ability to speak, read, and write fluent English; other languages beneficial.
Professional verbal and written communication skills.
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances.
Ability to prioritize and organize work assignments.
Problem solving, reasoning, motivating, organizational and training abilities.
Valid driver’s license required.
Frequently standing up, bending, climbing, kneeling, and moving about the facility.
Carrying, lifting or pulling items weighing up to 50 pounds.
Frequently handling objects and equipment.

Nice To Haves

Bachelor’s degree in Hotel Administration, Business Administration or related field preferred.
Three years of previous hotel experience preferred.
Previous background of food service management preferred.
Experience with Microsoft Office and Automated Sales Systems preferred.

Responsibilities

Deliver on the promise of Sonesta Service in all interactions with guests and clients. Manage according to the Sonesta G.U.E.S.T. standards and instill a passion for customer service in all associates of the hotel.
Develop and maintain relationships with key clients & vendors
Planning event details including layout, menu, guests and other vendor access.
Work as part of the senior leadership team of the hotel to positively impact the effectiveness of the operation of the hotel.
Create invoice reports and collect payments
Coordinate with other hotel-level departments to facilitate services agreed upon by the Sales Office and prospective clients.
Planning for and managing potential scenarios that could impact integrity of event.
Develop and maintain positive relationships with officials and representatives of local community groups. In coordination with General Manager, serve as hotel representative for media related inquiries and refer sensitive matters to the Corporate Communications as necessary.
Prepare Weekly/Monthly reporting on account status
Act as “Manager on duty” as required.
Attend Evening Social and Breakfast events as a representative of the management team of the hotel and to prospect for additional sales leads.
Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services.
Perform other duties as assigned.