Program Coordinator

Texas Tech University•El Paso, TX

7d•Onsite

About The Position

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP. Coordinates acceptance of candidates into medical residency programs to include process application, scheduling interviews, computers, telephone daily handling candidate evaluations and reporting matching programs, Develops, maintains and coordinates clinical rotations schedules for residents at the teaching hospital and/or off-site training programs, in conjunction with the Residency Program Director. Coordinates training/lecture programs and records evaluation of training programs. Develops informational materials including news letters, brochures, training materials and manual, as appropriate. Maintains residency program records and evaluations. Completes program reports, in accordance with accreditation standards; tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program certification. Assists and maintains liaison between the program and the residency review committee/GME. In conjunction with traveler, will coordinate resident travel arrangements and reimbursement. Maintains program letters of agreements for residents at attaching hospital an/or offsite training programs, in conjunction with residency program director. Attends Residency committee meetings audits faculty personnel files in accordance with ACGME for accreditation council for graduate medical education regulations. Provides and performs back-up administrative support for the research and clerkship programs, as needed in order to meet the goals and objectives of the department and respective programs. Prepare and submit personnel action forms (EPAFs, Professional Liability Insurance (PLI), as needed for Residency program. Assist with ATLS and under performance standards liaison between the department purchasing coordinator and surgery residents. Submit P-card transaction, direct pays or purchase order requisitions needed for residency program. Performs other duties assigned by chairman, residency program director or administrator with the scopes of the position following TTUHSC policies and procedures in order to meet the goals and objectives of the department and residency program. Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position. Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.). Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. Perform all other duties as assigned

Requirements

High school plus six years experience in related field.
Additional education may substitute for experience on a year for year basis.
Knowledge and understanding of medial residency operating principles an procedures
highly organized in planning and scheduling techniques
knowledge of ACGME residency accreditation and certification requirements / standards.
Knowledge of ABS requirements.
Excellent organizational and interpersonal skills
communicate effectively, both orally and in writing
ability to create, compose, and edit written materials
ability to operate personal computer, familiar with various software programs.

Responsibilities

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Coordinates acceptance of candidates into medical residency programs to include process application, scheduling interviews, computers, telephone daily handling candidate evaluations and reporting matching programs.
Develops, maintains and coordinates clinical rotations schedules for residents at the teaching hospital and/or off-site training programs, in conjunction with the Residency Program Director.
Coordinates training/lecture programs and records evaluation of training programs.
Develops informational materials including news letters, brochures, training materials and manual, as appropriate.
Maintains residency program records and evaluations.
Completes program reports, in accordance with accreditation standards; tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program certification.
Assists and maintains liaison between the program and the residency review committee/GME.
Coordinates resident travel arrangements and reimbursement.
Maintains program letters of agreements for residents at attaching hospital an/or offsite training programs, in conjunction with residency program director.
Attends Residency committee meetings audits faculty personnel files in accordance with ACGME for accreditation council for graduate medical education regulations.
Provides and performs back-up administrative support for the research and clerkship programs, as needed in order to meet the goals and objectives of the department and respective programs.
Prepare and submit personnel action forms (EPAFs, Professional Liability Insurance (PLI), as needed for Residency program.
Assist with ATLS and under performance standards liaison between the department purchasing coordinator and surgery residents.
Submit P-card transaction, direct pays or purchase order requisitions needed for residency program.
Performs other duties assigned by chairman, residency program director or administrator with the scopes of the position following TTUHSC policies and procedures in order to meet the goals and objectives of the department and residency program.
Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position.
Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally, and consistently demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Serve as a Value's leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned