Program Coordinator

Wellesley • Wellesley, MA

13d • $25 - $30 • Hybrid

About The Position

The Program Coordinator acts as a Designated School Official (DSO) for the F-1 visa program, providing administrative and programming coordination and student advising support for the Slater International Center. This role involves assisting with federal immigration SEVIS compliance, preparing immigration documents, providing travel guidance, and maintaining international student data. The coordinator will also assist the director with United World College (UWC) reporting requirements, coordinate and implement student events, orientations, and programs, manage daily office operations, handle budget transactions, prepare annual reports, hire and supervise student employees, and manage campus space operations and event scheduling. Additionally, the role supports other campus programs and initiatives related to international students under the direction of the Director of the Slater International Center.

Requirements

• Bachelor’s Degree (preferably higher education or related degree)
• 3 years of administrative experience (preferably in an educational setting)
• Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future.
• Strong computer skills including MS Office Suite, Google Office Suite, and web software (preferably with experience in WorkDay, Trilby, Canva.
• Strong time management, multi-tasking skills, discretion and attention to detail
• Excellent verbal, written communication and organization skills
• Experience handling complex administrative procedures
• Demonstrated ability to handle multiple detailed assignments simultaneously and maintain effectiveness and accuracy.
• Ability to work independently
• Interest and/or experience working with international students and/or living/studying abroad
• Must be able to work effectively in a culturally diverse environment
• Occasional evening and weekend work

Responsibilities

• Act as a Designated School Official for the college’s F-1 visa program; Familiarity with F-1 immigration regulations and student advising, such as student advising & support, travel signatures, applying for social security number, and on-campus employment authorization.
• Manage the day-to-day operations of the office; coordinate office maintenance & office supplies, oversee building policies, reservations and use of the Center. Provide front desk customer service, answer phones; screens calls, take messages, routinely provide a diverse variety of campus information & resources to callers
• Assists director with reporting and programmatic requirements for the United World College (UWC). Prepare statistical and student & scholar annual reports, grant proposal writing, Slater Center & international students newsletters, community & event / student surveys.
• Assist with maintaining and updating Slater Center website, 25Live, WorkDay, Trilby, Vault, Google Drive, Social Media platforms.
• Assist with the coordination, logistics, and facilitation of Student Leader Training and International Student Orientations in Fall & Spring.
• Plan and arrange logistics and communications for programs, meetings, and special events including immigration sessions and student programs. Prepare communications (print and electronic), coordinate invitations and event registration, contract outside guests and vendors, catering, AV/media services, space reservations, Public Safety coverage, and Facilities setup and breakdown. Maintain the Slater Director’s and International Student Advisor’s appointment calendars, assist with schedule meetings and advising appointments.
• Participate in Student Life Divisional meetings and Academic Council meetings and related events.
• Monitor and assist with the budget management and preparation; including monthly budget reports, budget transactions; UWC scholar grant proposals & grant reporting. Additional duties as required.
• Lead with the hiring, training, supervising, and evaluating Student Employees and International Orientation Mentors (IOMs).

Benefits

• Competitive Compensation
• health, dental, vision and pre-tax saving benefits
• life insurance
• disability coverage
• free parking on our picturesque campus
• paid vacations
• personal days
• sick time
• holidays
• retirement savings plan
• Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
• A hybrid work environment for select positions
• caregiving support through Wellthy
• legal plan insurance
• pet insurance discount
• retirement planning
• access to cultural and leisure activities throughout metro-Boston
• continuing training
• pathways for growth
• tuition benefits
• access to resources to navigate student loan forgiveness
• free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes
• Library resources
• opportunities to attend diverse campus events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level