Program Coordinator for LSB Experiential Learning Initiatives

Butler•Indianapolis, IN

15h

About The Position

The Program Coordinator for LSB Experiential Learning Initiatives coordinates the day-to-day administration and execution of experiential learning programs and projects across the Lacy School of Business. Working collaboratively with faculty, staff, students, and external partners, the position manages multiple projects and competing priorities to support successful program operations and outcomes. The role calls for independent judgment, initiative, and problem-solving to plan, organize, and execute projects, generally under the direction of faculty and program leadership. The coordinator supports initiatives including Real Business Experience, ETA Conference, Angel Ventures, the Student Run Captive Insurance Agency, Analytics Challenges, and Butler Entrepreneurship programming. The role also coordinates student participation and engagement, program operations and financial processes, stakeholder communications, and the collection and analysis of feedback to support assessment and continuous improvement.

Requirements

Bachelor's degree from an accredited institution.
At least three years of professional experience in program administration, project coordination, higher education, or a related field.
Demonstrated project management and organizational skills, including the ability to independently plan and execute projects, manage competing priorities, coordinate multiple stakeholders, and meet deadlines with limited day-to-day supervision.
Excellent written and verbal communication, interpersonal, and problem-solving skills.
Proficiency with Microsoft Office and project management software, such as Monday.com or comparable platforms.
Ability to exercise sound judgment, take initiative, and collaborate effectively with faculty, staff, students, and external partners.

Nice To Haves

Experience working in higher education, student programming, experiential learning, or a related environment.
Experience supporting student engagement and development activities.
Familiarity with budget tracking, program assessment, and event coordination.

Responsibilities

Coordinate the planning and execution of LSB experiential learning initiatives, including Real Business Experience, ETA Conference, Angel Ventures, the Student Run Captive Insurance Agency, Analytics Challenges, and Butler Entrepreneurship programming.
Collaborate with faculty, staff, and external partners to support program goals, logistics, and operational needs.
Manage multiple projects and competing priorities; develop project plans and timelines, coordinate resources, track progress and deliverables, address challenges, and support timely completion.
Determine appropriate processes and next steps independently, communicate with stakeholders, and escalate matters requiring leadership decisions.
Serve as a primary point of contact for participating students, provide guidance, and respond to program-related inquiries.
Coordinate application processes, required filings, documentation, and participant records.
Organize orientation sessions and post-program debriefs.
Coordinate financial and administrative processes, including budget tracking, expense monitoring, purchasing, payment processing, and related documentation.
Work with LSB personnel to track expenditures accurately and ensure alignment with approved program budgets.
Maintain program records, databases, and documentation; prepare and distribute program materials, schedules, and surveys.
Liaise with industry partners, alumni, and community organizations involved in experiential learning initiatives.
Coordinate external-partner communications and logistics and support outreach and partnership development.
Facilitate communication and reporting among external stakeholders, faculty and program leadership, and LSB leadership.
Collect, organize, and analyze feedback from students, faculty, and external partners to assess initiatives and identify improvement opportunities.
Prepare reports, presentations, surveys, and data summaries for internal and external stakeholders.
Perform other duties as assigned.

Benefits

20 days of paid time off (vacation and PTO days) per fiscal year.
8 paid holidays.
Paid Winter Break between Christmas Eve and New Year’s Day.
Paid parental leave after one year of full-time employment.
Comprehensive medical, dental, and vision plans, including disability and life insurance programs.
10% employer retirement contribution after one year of full-time employment.
Tuition remission for classes taken at Butler for employees, spouses, and dependent children, subject to eligibility after nine months of full-time employment and applicable degree and tuition-only terms.
Tuition Exchange Program for dependents at participating institutions.
Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty.
LinkedIn Learning courses.
Free premium subscription to the Calm App.
Free subscription to the WSJ, The Economist, and NYT.
Discount at the College Bookstore.
Discount on select Athletic and Arts/Events Center performances.