Program Coordinator for LSB Experiential Learning Initiatives

Butler University • Indianapolis, IN

1d

About The Position

The Program Coordinator for LSB Experiential Learning Initiatives coordinates the day-to-day administration and execution of experiential learning programs and projects across the Lacy School of Business. Working collaboratively with faculty, staff, students, and external partners, the role manages multiple projects and competing priorities to support successful program operations and outcomes. It requires independent judgment, initiative, and problem-solving to plan, organize, and execute projects, often with general direction from faculty and program leadership.

Requirements

• Bachelor's degree from an accredited institution.
• At least three years of professional experience in program administration, project coordination, higher education, or a related field.
• Demonstrated project management and organizational skills, including independently planning and executing projects, managing competing priorities, coordinating multiple stakeholders, and meeting deadlines with limited day-to-day supervision.
• Excellent written and verbal communication, interpersonal, and problem-solving skills.
• Proficiency with Microsoft Office and project management software such as Monday.com or comparable platforms.
• Ability to exercise sound judgment, take initiative, and collaborate effectively with faculty, staff, students, and external partners.

Nice To Haves

• Experience working in higher education, student programming, experiential learning, or a related environment.
• Experience supporting student engagement and development activities.
• Familiarity with budget tracking, program assessment, and event coordination.

Responsibilities

• Coordinate the planning and execution of LSB experiential learning initiatives, including Real Business Experience, ETA Conference, Angel Ventures, the Student Run Captive Insurance Agency, Analytics Challenges, and Butler Entrepreneurship programming.
• Collaborate with faculty, staff, and external partners to support program goals, logistics, and operational needs.
• Manage multiple projects and competing priorities; develop project plans, establish timelines, coordinate resources, track progress and deliverables, and address challenges to ensure timely completion.
• Use independent judgment to determine appropriate processes and next steps, communicate with stakeholders, and escalate matters requiring leadership decisions.
• Serve as a primary point of contact for students participating in experiential learning initiatives, provide guidance, and address program-related inquiries.
• Coordinate application processes, required filings, documentation, and participant records; organize orientations and post-program debriefs.
• Coordinate financial and administrative processes, including budget tracking, expense monitoring, purchasing, payment processing, and related documentation.
• Work with LSB personnel to ensure expenditures are accurately tracked and aligned with approved program budgets.
• Maintain program records, databases, and documentation; prepare and disseminate program materials, schedules, and surveys.
• Serve as a liaison with industry partners, alumni, and community organizations; coordinate communications and logistics, support outreach and partnership development, and facilitate communication and reporting among stakeholders and LSB leadership.
• Collect, organize, and analyze feedback from students, faculty, and external partners to assess initiatives and identify opportunities for improvement.
• Prepare reports, presentations, surveys, and data summaries for internal and external stakeholders.
• Perform other duties as assigned.

Benefits

• 20 days of paid time off (vacation and PTO days) per fiscal year
• 8 paid holidays
• Paid winter break between Christmas Eve and New Year's Day
• Paid parental leave after one year of full-time employment
• Comprehensive medical, dental, and vision plans
• Disability and life insurance programs
• 10% employer retirement contribution after one year of full-time employment
• Tuition remission for eligible employees, spouses, and dependent children
• Tuition Exchange Program for dependents at participating institutions
• Access to on-site fitness facility and libraries for full-time staff and faculty
• LinkedIn Learning courses
• Free premium subscription to the Calm app
• Free subscriptions to the WSJ, The Economist, and NYT
• Discount at the College Bookstore
• Discount on select Athletic and Arts/Events Center performances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level