Program Coordinator

Amyx•Ft. Belvoir, VA

18h•Onsite

About The Position

Amyx is seeking to hire a Program Coordinator to support the Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Advisory and Assistance Services (A&AS) subcontract in the Lorton, VA area. This position will directly support the CTR Deputy Director. The Department of Defense (DOD) works cooperatively with allies and partners to reduce or eliminate weapons of mass destruction (WMD) threats. The cooperative nature of the DOD’s activities yields a secondary benefit of strengthening regional alliances, deepening existing partnerships, and attracting new partners.

Requirements

Minimum of 5 years of relevant experience supporting DoD senior leadership (Colonel/GS-15 or above)
Excellent communication, written, and organizational skills
Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up, and follow-through to project completion
Skilled in written and oral communications; messages and/or briefings are clear and concise
Flexibility/adaptability to work in a fast-paced environment
Demonstrated ability to work with confidential and sensitive information
Active DOD SECRET clearance

Nice To Haves

Active TOP SECRET / SCI clearance
10 years relevant experience supporting DoD senior leadership (Colonel /GS-15 or above)
Ability to work well with a diverse professional staff, take on special projects, take initiative, and work independently
Ability to cope with frequent changes in priorities, as well as interruptions throughout the day
Knowledge of Joint Travel Regulations (JTR) and proficient in using Defense Travel System (DTS), to include creating local, domestic, and overseas travel orders and creating travel vouchers upon travel completion
Prior experience at DTRA
Experience with contractor-client relationship

Responsibilities

Supports administrative needs of the CTR Deputy Director, including calendar management, travel coordination, and other administrative actions as requested.
Provide office support services, including quality document preparation. The contractor shall provide quality assurance of documents and ensure formats are following the DoD correspondence manual and other applicable standards.
Maintain situational awareness by keeping Leadership informed of relevant organizational events, to include daily/weekly meetings, long-range calendars, key leader engagements, as well as tasks and other due outs.
Interface and correspond with external executive agencies, to include high level Department of Defense officials, Interagency, international, and Intelligence communities, as well as academia, foreign countries, and the public sector.
Coordinate all aspects of travel for the Senior Leader, to include local, domestic, and overseas travel using Defense Travel System (DTS) and internal systems.
Review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
Manage flow of correspondence, classified and unclassified.
Edit and produce final copies of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical documents, to include financial spreadsheets, talking points, speeches, and travel itineraries.
Review and coordinate responses on incoming correspondence.
Track and distribute track Senior Leader’s action items to the appropriate program manager and/or directorate.
Establish and maintain office files and databases, to include an electronic data files architecture consistent with DoD standards for Records Management.
Assist with official visitor arrangements, to include preparing conference rooms and setting up video teleconferences (VTC).
Coordinate and schedule annual training for Senior Leader.
Adhere to organizational-wide administrative standard operating procedures, such as attending weekly calendar synchronization meetings, updating contact and alert rosters, contributing to the Senior Leader travel tracker, and, where applicable, updating the organizational-wide master calendar.
Provide editing support for reports, briefings and memorandums, review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
Coordinate meetings, video teleconferencing (VTC) support and other administrative functions.
Support other duties as required.