Program Coordinator - Biology

Tufts University • Medford, MA

17d

About The Position

The Program Coordinator provides advanced support and coordination for the graduate programs in Tufts University's Department of Biology. The role supports the administration and execution of the M.S. and Ph.D. programs, serves as an intermediary for faculty directors, and acts as a point of contact for graduate students by providing information and advice.

The position maintains program paperwork, files, and databases; responds to inquiries from current and prospective graduate students; and coordinates the graduate application, review, and admission process. It also supports program communications and alumni outreach, coordinates meetings and events, monitors the program budget, and assists with department office operations and other activities requested by department leadership.

Requirements

• High school diploma and 5+ years of related experience, or a bachelor's degree and 0–3 years of related office experience.

Nice To Haves

• Bachelor's degree.
• 1–3 years of experience working in an academic department with M.S. and Ph.D. programs.

Responsibilities

• Track required program paperwork and documents, and respond to inquiries by providing detailed information to current and prospective graduate students.
• Organize and maintain files and databases, and design and update applications or other data-entry forms.
• Design and implement systems to improve administration and execution of the M.S. and Ph.D. programs, including serving as an intermediary for faculty directors.
• Coordinate graduate student applications, reviews, and admissions.
• Participate in developing program or project marketing and communications materials and alumni outreach, including updating the website and social media accounts.
• Coordinate logistics for meetings and events, including travel and arrangements for visiting graduate students.
• Monitor the program budget.
• Support department office operations and other activities as needed by department leadership.
• Serve as a point person for graduate students by providing information and advice.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED