Program Coordinator
Jack Morton Worldwide•Oakville, ON
About The Position
The Program Coordinator provides administrative support to the Program Management team, helping keep projects organized and running smoothly. This role assists with scheduling, documentation, reporting, communication, and other day-to-day coordination activities while gaining experience in program management.
Requirements
- 0–2 years of administrative, coordinator, or office support experience.
- Strong organizational and time management skills.
- Excellent communication skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Detail-oriented with the ability to manage multiple priorities.
- Positive attitude and willingness to learn.
Nice To Haves
- Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years’ experience as an Program Manager or similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.
Responsibilities
- Provide administrative support to Program Managers and Program Directors.
- Schedule meetings and maintain calendars.
- Prepare meeting agendas, take notes, and distribute action items.
- Organize and maintain project files and documentation.
- Update project trackers and internal systems.
- Assist with reports, presentations, and spreadsheets.
- Help track project timelines and follow up on outstanding tasks.
- Support the creation of purchase orders, invoices, and other project documentation.
- Coordinate communication between internal teams.
- Maintain accurate records and ensure documentation is complete.
- Assist with process improvements and other administrative projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
