Program Coordinator - TXBARCLE

State Bar of Texas • Austin, TX

21d

About The Position

Responsible for coordinating, organizing, and supervising specific stages of preparations for continuing legal education (CLE) programs. Works with staff and professionals/volunteers to formulate the content, create promotional pieces, assemble written materials, and staff the program. The position is extremely deadline driven and requires minimal supervision.

Requirements

• College degree preferred.
• A minimum of two years office experience required.
• Paralegal experience desirable.
• Must have individual initiative and ability to assume responsibility, exercise independent judgment, work under considerable pressure and accomplish necessary goals in a diplomatic fashion.
• Must have highly developed communication skills, oral and written.
• Must be able to meet the public in a pleasant and effective manner and maintain effective relationships with both professional and staff personnel.
• Must be available for travel five to ten days per month.

Nice To Haves

• Paralegal experience desirable.

Responsibilities

• Coordinates scheduling of course planning meetings, assists with selection of planning committee members, and assembles meeting materials; attends planning meetings and sends tentative program schedule to committee members; assists in recruitment of volunteer authors and speakers and finalizing details of program schedule; submits final program for MCLE accreditation.
• Conveys instructions for preparation of written materials and lectures to authors and speakers; advises speakers about travel/hotel accommodations and manages audio/visual requests; follows up with speakers to ensure they are meeting article deadlines.
• Assembles content for, and proofs, promotional pieces; for each assigned course, collects information for pricing worksheet and participates in a business/budget meeting conducted by business team.
• Travels to program site to help coordinate registration, room setup, food and beverage requirements, and program presentation.
• Oversees maintenance and updating of relevant program files including updating ACCESS database with program information, address changes, schedule changes, substitute speakers, etc.
• Coordinates with and monitors program coordinator assistants with respect to various program planning tasks.
• Supervises course article preparation for submission to outside printer and assists in determining number of books to be printed based on sales history and market demand.
• Handles inquiries and correspondence relating to post program activities including thank-you letters, requests and questions regarding reimbursements, MCLE inquiries, requests for speaker evaluations, etc.
• Perform other responsibilities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level