Program Coordinator

Silicon Valley Education Foundation•San Jose, CA

5d•$67,000 - $70,000•Hybrid

About The Position

The Program Coordinator plays a key role in managing the day-to-day operations and long-term projects of the 49ers STEM Leadership Institute (SLI), including admissions, data systems, instructional support, communications, project management, and administrative coordination. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, innovative educational setting and enjoys working with both systems and students.

Requirements

Strong administrative, clerical, and documentation skills
Excellent organizational and project management abilities
Proficient in Microsoft Excel, Google Sheets, and related data tools
Experience with survey tools, data visualization, and report generation
Ability to manage multiple projects independently and meet deadlines
Experience coordinating events and managing educational data systems
Comfortable working with youth in educational or enrichment settings
Professional discretion in handling sensitive student and program data
Proficiency with Google Workspace, Google Classroom, and basic web content editors
Background in STEM education, youth programming, or nonprofit environments

Nice To Haves

Familiarity with tools such as FormAssembly, Formstack, SurveyMonkey, Salesforce for Education, and Student Information Systems
Familiarity with Google Classroom
Experience with Canva
Background in STEM education, youth programming, or nonprofit environments

Responsibilities

Lead and manage the entire admissions cycle from September to April for new and transfer applicants, coordinating all stages of the admissions process.
Create an annual admissions calendar and manage timelines for outreach, applications, interviews, selection, and onboarding.
Manage and maintain accurate admissions records (students data, application materials)
Partner with teachers to align student selection criteria with program goals and priorities.
Communicate regularly with families, counselors, and district staff.
Support student recruitment efforts through info sessions, outreach events, and promotional materials.
Coordinate with SCUSD communications staff on admissions and program announcements.
Contribute to newsletters, email campaigns, and website updates.
Organize outreach events and counselor briefings at feeder middle schools.
Facilitate visits and partnerships with industry professionals, postsecondary institutions, and STEM organizations.
Develop and maintain data collection calendars and tracking systems.
Monitor and clean data related to demographics and enrollment.
Design and update internal dashboards and external reports for leadership and funders. (excel/google sheets familiarity)
Manage student, parent, and staff surveys and compile actionable insights.
Prepare data for compliance and reporting to stakeholders.
Serve as the main contact for supporting directors and program managers with data-related needs.
Coordinate logistics for competitions and showcases, field trips and student events, and external visits and partnerships.
Track and manage timelines, tasks, and event deliverables.
Provide on-site and behind-the-scenes support for event needs (including some weekends).
Lead and support internal project planning meetings, agendas, and documentation.
Track deliverables across program initiatives and adjust timelines as needed.
Manage files, forms, records, and workflows for both digital and physical documentation.
Support calendar coordination, scheduling, and cross-functional communications.
Supervise students during Extended Hours, events, and field trips.
Assist with project-based lessons, labs, and makerspace activities.