Program Coordinator-Rural Health Transformation Program (RHTP)

Northeastern University•Portland, ME

23h

About The Position

The Roux Institute at Northeastern University serves as a Consolidated Partner to the Maine Department of Health and Human Services on Initiative 5 (Sustainable Rural Health Ecosystems) of Maine's Rural Health Transformation Program (RHTP), co-leading Hospital Efficiency and Stabilization work across Activity 5.1 (Hospital Efficiency and Financial Management) and Activity 5.2 (Regional Health Ecosystems Planning and Implementation). The Program Coordinator provides logistical, administrative, and stakeholder engagement support for the Hospital Sustainability Learning Collaborative under Activity 5.1 and the regionalized rural health ecosystems planning process under Activity 5.2. The position helps recurring convenings, individual hospital and regional stakeholder meetings, and cross-activity communications run smoothly, remain well-documented, and support the Provider's obligations to the Department under the contract. The coordinator works with Roux Institute RHTP project leadership, Contracted Vendors, state RHTP personnel delivering technical assistance to rural hospitals, and regional stakeholders across Maine. The role routinely coordinates across organizations and seniority levels and manages a high volume of scheduling, logistics, and documentation with strong attention to detail.

Requirements

Bachelor's degree required.
3–5 years of relevant experience in program or project coordination, event or meeting logistics, or administrative support.
Demonstrated experience coordinating recurring meetings, convenings, or workshops for multiple external stakeholders, including scheduling, agenda preparation, materials distribution, and notetaking.
Strong analytical and technical abilities.
Ability to independently deliver high-quality, organized, and repeatable results.
Factual, direct communication style.
Excellent organizational skills and attention to detail, with the ability to manage multiple concurrent workstreams and deadlines.
Strong written and verbal communication skills, and the judgment and diplomacy to interact professionally with hospital leadership, state government staff, and community stakeholders.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Microsoft Teams).
Ability to synthesize meeting notes and input into clear, concise summaries for reporting.
Ability to exercise discretion with sensitive or confidential information related to hospital finances and operations.

Nice To Haves

Experience in a healthcare, public health, higher education, or government-facing setting is ideal.
Comfort with survey and data collection tools such as Qualtrics and shared file systems such as SharePoint.
Knowledge of or interest in rural health, hospital operations, or health policy.

Responsibilities

Provide logistical, administrative, and stakeholder engagement support for the Hospital Sustainability Learning Collaborative under Activity 5.1.
Support the regionalized rural health ecosystems planning process under Activity 5.2.
Coordinate recurring convenings, individual hospital and regional stakeholder meetings, and cross-activity communications.
Ensure meetings and communications are well-run and documented, supporting the Provider's obligations to the Department under the contract.
Coordinate with Roux Institute RHTP project leadership, Contracted Vendors, state RHTP personnel, hospitals, and regional stakeholders.
Prepare meeting agendas and distribute materials; take notes and synthesize meeting input into concise summaries for internal and Department-facing reporting.
Manage scheduling, logistics, documentation, multiple concurrent workstreams, and deadlines across two related activity areas.
Exercise discretion when handling sensitive or confidential information concerning hospital finances and operations.